Executive Assistant

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Job Description

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.

Job Description

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.

We are seeking a suitably experienced Executive Assistant to provide high level support to the Executive Director, People and Culture. This is full time, fixed-term (ending September 2026) position based at Doncaster. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at our Doncaster Headquarters in line with our hybrid working model.

About The Role

Reporting directly to Executive Director People & Culture, this position provides a full range of high-level confidential administrative support and related services at executive level to the Executive Director People & Culture (ED P&C). Responsibilities include but not limited to:

• All aspects of diary management and associated arrangements, scheduling, and bookings (i.e. meetings, travel, accommodation, events) whilst proactively anticipating the requirements of the Executive Director
• Management of a range of administrative and clerical services including email management, filing, records management, mail, maintenance of registers and databases
• Reviewing and preparing of correspondence, reports, and briefs to ensure all information is collated and disseminated as required in a timely and accurate manner
• Contributing to a safe, lawful, and respectful workplace culture through the modelling of ethical and positive behaviours consistent with the AV values
  
  

About You

To be considered for this position, you will have a completion of a degree or relevant tertiary certification with subsequent relevant experience or an equivalent combination of training and relevant experience. Other requirements include but not limited to:

• Strong communication skills with an ability to build and maintain relationships and influence, negotiate, and generate buy-in with a range of stakeholders, both internal and external
• Effective written communication skills with the ability to write in an accurate, clear, and concise manner
• Extensive experience in Senior Administration, Coordination or Executive Assistant positions, providing support at the senior level, preferably in larger, complex organisations
• Demonstrated success in effective planning, organising and time management and meeting objectives and set timeframes
  
  

Working at Ambulance Victoria

As a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you

Important information

By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.

Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.

This position is classified AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au.

How To Apply

Your application is an integral part of the selection process and should include:

• Cover letter outlining your experience, interest in the position and what impact you would have in this role (maximum one page)
• Current Resume
  
  

Applications must be submitted by 11.59pm AEST on Sunday 24 August 2025.Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.

For further information, please refer to 'Applying for a position with Ambulance Victoria'. For any further queries please contact recruitment@ambulance.vic.gov.au or 03 9840 3653.

At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at recruitment@ambulance.vic.gov.au and a member of our Recruitment & Selection team will be in touch.Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesHospitals and Health Care

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