Executive Assistant

3 weeks ago

Wellington, Australia Public Defence Service - New Zealand Full time
Te Haeata/The Opportunity

We are looking for a highly organised and proactive Executive Assistant to support the Deputy Secretary Policy. This is a pivotal role that requires discretion, initiative, and exceptional relationship management skills.

Responsibilities
  • Provide high-level executive support including diary management, travel coordination, email handling, and meeting preparation.
  • Manage sensitive correspondence and maintain effective office systems.
  • Support team meetings and contribute to group-wide initiatives.
  • Assist with document preparation and technical support across MS Office tools.
  • Foster strong internal and external relationships to ensure smooth operations.

You'll be a trusted pair of hands, helping the Deputy Secretary and their leadership team stay informed and focused on key priorities. Your ability to anticipate needs, manage information flow, and maintain confidentiality will be key to your success.

Ōpūkenga/Skills And Experience

We are looking for someone with a proven track record in:

  • A proven track record providing executive level support within a large, complex organisation.
  • Strong written and verbal communication skills.
  • High attention to detail and excellent time management.
  • A collaborative mindset and commitment to continuous improvement.

Please see the position description for a full outline of the skills and experience sought.

Mō Mātou/About Us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Our work in the Policy Group is wide ranging, with opportunities to shape thinking and drive legislative change across the justice sector and all of government. We work at the interface of the executive, parliamentary and judicial branches of government. Our work is interesting and challenging, with a chance to apply your critical thinking and relationship management skills.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi/What's great about working here
Benefits
  • 4.4 weeks holiday leave
  • flexible work hours where possible
  • an online professional development portal
  • access to a variety of inclusive and proactive networks

See our full range of benefits here.

Utu ā-tau/Salary

The appointing salary for this role will be between $66,066 to $90,008, based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Monday September 2025.

If you have any questions please contact recruitment@justice.govt.nz

Job details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Law Practice
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