Administrative Coordinator

5 days ago

Wellington, Australia beBeeSupport Full time NZ$59,729 - NZ$80,794
Executive Support Role

This role plays a crucial part in supporting the management team and the wider organisation, working with multiple managers and teams within this space.

Your Key Responsibilities In This Role Will Include
  • Diary and calendar management including scheduling internal and external meetings
  • Multiple inbox management
  • Coordinating documentation for meetings
  • Travel and accommodation management
  • Booking venues and organising team events
  • Supporting recruitment processes
  • Managing correspondence
  • Supporting the wider Executive Support team with general administration
  • Coordinating internal reporting
  • Providing secretariat support to internal committees and forums
  • Contributing to wider process improvements
𝌆 Skills And Experience

To be successful in the role you will have:

  • Strong working knowledge of the MS Office suite, ideally including familiarity with MS Teams and SharePoint
  • Excellent time management skills
  • Confidence in working with all levels of management
  • Strong interpersonal skills
  • The ability to multitask, reprioritise and triage the day's tasks dependant on the unit's needs
  • A high level of discretion in handling confidential and sensitive information
  • Experience working in an Executive Assistant/Support role

The ideal applicant will have a good grounding in working in a fast-paced environment, with plenty of initiative and a willingness to get stuck in.

Pükenga/Skills Required
  • Strong analytical skills
  • Effective communication and interpersonal skills
  • Ability to work under pressure and manage competing priorities
  • Good organisational and time management skills
  • Proficiency in MS Office Suite and other relevant software applications
  • Discretion and confidentiality when handling sensitive information

Please note that this role requires a proactive and flexible individual who can adapt to changing circumstances and priorities.

Benefits Of Working With Us

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. Our team is committed to delivering high-quality services and we are looking for someone who shares our values and is passionate about making a difference.

About This Role

This is an exciting opportunity to join our team as an Executive Support and contribute to the success of our organisation. If you are a motivated and experienced professional looking for a new challenge, please apply now.

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