Executive Assistant

2 weeks ago

Hornsby, New South Wales, Australia NSW Health Full time

An appealing permanent part-time (28 hours per week) opportunity exists for a highly experienced administration officer to be appointed as Executive Assistant to the Manager of Rehabilitation and Aged Care Services (RACS), Outpatient Services and Allied Health, and the Manager of Corporate Services at Hornsby Ku-ring-gai Hospital (HKH).

Employment Type: Permanent Part Time

Position Classification: Administration Officer Level 6

Remuneration: $ $40.52 - $ 41.48 per hour

Hours Per Week: 28

Requisition ID: REQ598257

Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone There's a real sense of belonging here because we value and respect our patients, employees, and teams' voices. You'll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities' lives.

NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where You'll Be Working

Hornsby Ku-ring-gai Hospital

What You'll Be Doing

The position is required to coordinate the full range of administrative and clerical support services including maintain diary, monitor and screen telephone enquiries; manage the incoming communications as agreed with the Executive, including all correspondence, email, telephone, fax and note appropriate tracking protocols to ensure deadlines are met; manage work priorities and workflow within allocated resources to support efficient and effective service delivery; prepare accurate and concise reports, briefings, correspondence and other documentation to clearly communicate required information to a range of audiences; provide high level secretariat support to meetings and committees as required, including preparation and appropriate distribution of documents such as agendas, minutes and supporting documents in a timely manner; develop and maintain effective relationships with staff and key stakeholders to facilitate the delivery of high-quality patient/client focused services; develop and maintain databases for mailing, staff and other lists and provide asset inventory control (i.e. stationery, equipment) as required; maintain corporate records to ensure accurate recording, safe storage and timely responses for information upon request; provide support across the EA team if required in times of exceptional demands. The position is required across 4 days per week (Monday, Wednesday, Friday- non negotiable, plus a preference for Tuesday as the additional day) with hours of 9am- 4:30pm and works within a team of Executive Assistants for the HKH Executive.

People of Aboriginal and/or Torres Strait Islander background are encouraged to apply.

Candidates Will Need To Meet The Following Criteria

  • Strong communication skills with the ability to liaise and engage with internal and external stakeholders including consumers, patients and the public, staff and NSW Health, and government agencies.
  • Demonstrated experience in providing administrative support at an executive level including preparing high level written correspondence (letters, briefs, and memos).
  • Demonstrated organisational skills with the ability to meet critical deadlines in a high volume environment with minimal supervision.

Need more information?
  • Click here for the Position Description
  • Find out more about applying for this position

For role related queries or questions contact Gwenyth Hickey on Gwen.Hickey@health.nsw.gov.au

The team enriching health in millions of ways every day

Applications Close: 26 August 2025
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