Junior School Administration Assistant

**Junior School Administration Assistant**

**OVERALL PURPOSE OF THE POSITION**

Barker College is a non-selective comprehensive School that is committed to excellence and enrichment for

all our students. The Junior School Administration Assistant supports the Junior School executive and staff

who are responsible for the implementation of quality teaching, learning and co-curricular programs that

develop knowledge and skills along with appropriate learning attitudes.

The School implements the International Baccalaureate Organisation PYP (Primary Years Program) with a

focus on Inquiry Learning from Pre-K to Year 6. This is a framework for teaching and learning.

The Administration Assistant supports staff through general administration tasks in the Junior School, as well

as assists with the management of common spaces across the Junior School.

The successful applicant will be a positive team member who is efficient, flexible, and discreet, has a keen eye

for detail and accuracy, is creative, and enjoys working with children and adults in a varied and busy

environment.

The position is full time, term time only.

**PRIMARY DUTIES**
- Offer high-level administrative support to the Junior School Executive Team.**
- Manage administration and logistics for the Junior School’s co-curricular activities, supporting the

Junior School Director of Administration and Student Experience and the Coordinator of Co
- Curricular activities.**
- Record meeting minutes and ensure action items are clearly documented.**
- Communicate effectively with parents and community to enhance the student experience.
- Draft formal correspondence for distribution to the community.**
- Compile information and student achievement on student management system and prepare

documents for key events and presentations
- Assist the organisation of parent-teacher interviews and schedules.**
- Support the students on a day-to-day basis through interaction and care.**

**Additional responsibilities**
- Assist by providing cover on the JS Reception desk.
- Maintain regular communication with OSHClub, Barker Aquatics, Tennis, IGNITE, and other

relevant departments about student movements.
- Support Junior School Reception and Student Services with managing resources, equipment,

and student messages.
- Support the supervision of students during playground times.
- Offer assistance with after-school co-curricular programs as required.
- Other duties as may be assigned from time to time by the Head of Junior School or his/her

delegate.

**People & Culture**

**SKILL REQUIREMENTS FOR THE ROLE**
- Relevant administrative experience and expertise
- Proactive and energetic with a positive approach to your work
- Discreet and confidential
- Discretion and a high level of confidentiality in handling sensitive information.
- Skilled in juggling multiple tasks and meeting competing deadlines effectively.
- Proficient in ICT with a quick aptitude for learning and utilising student management systems
- The ability to manage multiple projects and tasks with competing deadlines.

**ESSENTIAL PERSONAL ATTRIBUTES**
- Commitment to the principles and practices of a learning organisation
- Strong influencing, collegiality, communication and team-building skills
- Exceptional personal standards of honesty, integrity and professionalism
- Enthusiasm, passion and energy
- Initiative and flexibility
- Punctuality and reliability

**WORK, HEALTH & SAFETY & ENVIRONMENT**

Barker College has a documented Work Health and Safety Policy together with relevant procedures

and other documentation. You are required to comply at all times with the Policy and Procedures and

their contents. Your WHS obligations include:

- Co-operating with the School in ensuring your safety and the safety of others;
- Following policies and directions designed to ensure a safe environment;
- Reporting any hazard you identify to your supervisor or through the School’s reporting

processes;
- Reporting any injury sustained to your supervisor or through the School’s reporting processes

within 24 hours;
- Following emergency evacuation procedures if required;
- Following Safe Work Procedures, Standard Operating Procedures and Manual Handling

Guidelines appropriate to your duties; and
- Undertaking WHS training as deemed relevant.

**LEVEL OF AUTHORITY**

**RELATIONSHIPS**

**_The Head of Junior School._**

The Junior School Administration Assistant is responsible to the Head of Junior School for the

overall aspects of his/her work.

**_The Deputy Head of Junior School_**_ _

The Junior School Administration Assistant works in collaboration with the Deputy Head of Junior

**People & Culture**

School to ensure the effective workflow and management of their productivity on a day-to-day

basis.

**_The Director of Primary Curriculum (PYP Coordinator) _**

The Junior School Administration Assistant works in collaboration with the Director of Primary

Curriculum (PYP Coordinator) providing assi