Executive Assistant

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Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

About The Role

As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

About The Role

As our Executive and Events Assistant, you will be the central point of contact, providing essential support to ensure the smooth operation of our Sales and Corporate and Government Affairs teams. In addition, you will coordinate a range of internal and stakeholder events ensuring the highest levels of engagement. You will be responsible for managing diaries of leaders, budgets, booking travel, processing expenses, ordering supplies, and handling communication. You will plan the logistics and delivery of events, working closely with subject matter experts to deliver event objectives. Your organisational skills and proactive approach will be essential to keeping things running smoothly.

Your Day to Day

• Provide comprehensive administrative support, executing activities efficiently and building effective relationships with team members.
• Plan and execute a range of events including the annual employee conference, awards dinners, customer engagements and functional meetings. Responsible for venue and speaker liaison, run sheets, logistics, budgets, RSVPs and seamless execution.
• Manage budget-related tasks, process expenses, and handle purchasing processes accurately and in a timely manner.
• Proactively manage diaries of leaders, supporting them to focus on business and team priorities.
• Answer calls and emails promptly and professionally, responding to queries and requests appropriately.
• Manage archiving and filing systems in compliance with statutory requirements and company policy.
• Complete and update reports and maintain systems and data with accuracy and attention to detail.
• Coordinate logistics for travel, events, meetings, and training, ensuring seamless execution.
  
  

What You Need

• Minimum 4 years' experience in administration and event support roles.
• Background in events planning and delivery.
• Excellent written and verbal communication skills, enabling you to interact effectively with team members and external contacts.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Exceptional attention to detail, combined with a proactive attitude and strong communication and interpersonal skills.
• Excellent teamwork skills, with the ability to anticipate needs and respond accordingly.
• Strong level of resilience, decision making and calmness under pressure.
  
  

The Perks

• Opportunities for continuous learning and development to grow your skills and advance your career.
• Paid parental leave that supports every kind of family.
• Fun, inclusive team events and celebrations to foster camaraderie and a positive work environment.
  
  

No Relocation support available

Business Unit Summary

At Mondelez International, our mission is to provide consumers with the right snack, for the right moment, made in the right way. We are one of the largest snack companies in the world, with global net revenues exceeding $31 billion USD.

We have operations in more than 80 countries and employ approximately 91,000 diverse and talented employees in our factories, offices, research & development facilities and distribution activities around the world.

In Australia and New Zealand, we have 6 factories, and both global and local brands, employing over 2,000 people; Cadbury Dairy Milk, Oreo, Toblerone, Philadelphia, belVita, Pascall, The Natural Confectionery Company, Sour Patch Kids and Ritz.

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Regular

Administration Support

Administration ServicesSeniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesFood and Beverage Manufacturing, Food and Beverage Services, and Manufacturing

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