Site Administrator

4 days ago

Sydney, New South Wales, Australia Webuild S.p.A. Full time

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Operating within a Joint Venture framework for e2x, the Site/Project Administrator will provide support to the site management team, whilst being the first point of contact on site to ensure the efficient operation of the project.

A little about e2o and RSGX.

e2o is an asset services company recognised for delivering valuable and sustainable solutions to its clients from engineering to operations.

With a presence across Australia and Asia Pacific, e2o delivers services to projects in the energy, resources, and infrastructure industries.

RSGx is powering the energy transition through innovative, multidisciplinary and integrated mechanical and electrical solutions. RSGx works in the transport infrastructure, oil and gas, resource and minerals, defence, renewables, transmission and distribution and water industries in Australia.

Why Join Us?

  • Be part of Australia's Big Build, contributing to a high-impact infrastructure project that will assist in elevating your career.
  • Work alongside high-performing professionals in a forward-thinking, collaborative environment that values excellence
  • Join a powerhouse joint venture on a high-profile infrastructure project.

Key Responsibilities

  • First point of call for phone calls, general enquiries and assisting internal and external stakeholders
  • EA/PA support to the Project Director, Project Manager and other senior staff members while on-site. Including day-to-day administration duties, including email management, correspondence and highlight actions for their attention
  • Assist with flight, accommodation and roster change requests for all staff members.
  • Work closely with Clough Contractors to maintain correct compliance for all contractor site mobilisation requirements
  • Ensure all staff members are compliant to attend site, including inductions and safety requirements.
  • Support the mobilisation team with overflow workload.
  • Build strong working relationships with internal staff, contractors, and external stakeholders.
  • Reporting, including compiling monthly invoices, including prepare and complete requisitions and purchase orders, receipting and invoice reconciliation.
  • Correspondence for project team
  • Develop presentations including formatting.
  • Meeting coordination, including minute taking and follow up on actions as required.
  • Data entry, word processing, document control, reporting and maintaining databases
  • Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation.
  • Organising functions and events

What you will bring to the team:

  • 5+ years in a similar position
  • Ability to multi-task
  • High level of communication
  • Ability to work in a fast-paced environment with conflicting deadlines

We're Building a Diverse Workforce

At E2X, we are committed to building a workforce that reflects the communities in which we work and live. We foster an inclusive environment that values diversity, embraces individual strengths and differences, and creates opportunities for everyone to reach their full potential.

We are proudly:

  • A WGEA Employer of Choice for Gender Equality
  • A WORK180 Endorsed Employer for All Women
  • A Signatory to the Veterans' Employment Commitment
  • A Pride in Diversity partner and LGBTQIA+ ally
  • A Member of CEOs for Gender Equity
  • A Reconciliation Action Plan participant, committed to meaningful employment and training outcomes for Aboriginal and Torres Strait Islander Peoples

Apply Now

To apply, please submit your resume and a brief cover letter outlining your suitability for the role.

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