Administration Team Assistant

3 weeks ago

Sydney, New South Wales, Australia Johnson Controls, Inc. Full time

At Johnson Controls, we've been making buildings smarter and safer since 1885 and our capabilities, depth of innovation, experience, and global reach have been growing ever since. Our diverse global team offers the world's largest portfolio of building products, digital technologies, software, and services to transform the environments where people live, work, learn and play.

Our mission is to continuously deliver the outcomes for our customers and partners. Tomorrow needs your talent. Tomorrow needs you. So, let's talk today

  • Global company with strong systems and support

  • Permanent full-time opportunity

  • Attractive Remuneration package

About this opportunity

  • This is a fantastic opportunity for someone who enjoys every day being different. As the Team Assistant you are in a business support role, providing administrative and co-ordination support to the Leadership Team.

  • You will provide a comprehensive administrative support including proactive diary management, general operational support and effective co-ordination of activities.

  • You will be accountable for a broad range of activities from basic administrative tasks to problem solving and query handling, through to actively contributing to projects within the team/division.

  • You will be a focal point of contact for the team and liaise with employees and external visitors, judging priorities and ensuring the delivery of a high level of service.

Some of the key tasks are:

  • Administration support to the Leadership Team.

  • Responsible for mailbox management for the Finance Director – including DOA delegated approvals.

  • Responsible for calendar management for Leadership Team.

  • Responsible for Minutes & actions – key meetings

  • Provide travel support for the leadership team – flight, accommodation bookings.

  • Provide Presentation support – enhancement of visual layout, dashboards etc.

  • Co-ordinate internal meetings for the LT – invites, meeting bookings, catering etc.

  • Be the intermediary for the external Property Management services for our offices, including liaising between the provider and internal contacts for repairs and maintenance. Raise Purchase Orders as required for external Suppliers of property services & maintenance.

  • Maintain reports for waste management and sustainability reporting.

  • Co-ordinate customer meetings and events – invites, meeting bookings, catering etc.

  • OH&S Support – generate the monthly report for the Service employees (automated report)

  • Customer Satisfaction Survey – understanding and interpreting the data in Qualtrics, actioning follow-up with customers via Managers.

  • Be a reference point on purchasing, administrative, training and financial matters.

  • Based in Macquarie Park.

What we are looking for:

  • Accountabilityand flexibility to changing priorities.

  • Pragmatic thinker and can support a wide operational remit.

  • Excellent planning and organisationskills.

  • 'Can do' attitude.

  • Intermediate/advanced IT skills

  • Ability to maintain confidentiality on sensitive topics.

  • Excellent attention to detail and accuracy

  • Excellent problem-solving skills

How to Apply

Click on the APPLY button to submit your application in confidence. Feel free to reach out for a confidential discussion on0417 445 920- Amy.

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