EA/Office Coordinator

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Anthem

Chief Executive, Anthem.Strategist. Audience Expert. Keynote Speaker.

ABOUT US

Anthem is a leading live events marketing agency, working with Australian and international clients across the cultural and live events sector. We deliver expert advisory and marketing services for a diverse range of projects, from large-scale productions to festivals and cultural experiences, creating impactful campaigns that connect audiences with unforgettable events. We work hand-in-hand with our clients to achieve their goals: driving audience growth, boosting ticket sales, and amplifying cultural impact.

We're looking for an experienced Executive Assistant / Office Coordinator to join our team. In this role, you'll be at the heart of Anthem's operations — managing the Group CEO's day-to-day schedule, ensuring the smooth running of our office, and supporting the wider team so they can focus on delivering exceptional results.

WHAT YOU'LL BE DOING

Executive Support:

Manage the Group CEO's calendar, meetings, travel, and administration with discretion and foresight. Process expenses and credit card reconciliations accurately and on time.

Office Coordination:

Oversee the day-to-day running of the office including supplies, subscriptions, IT support, meeting room management, and general tidiness. Maintain an organised, welcoming environment.

Team Support & Events:

Coordinate internal meetings, workshops, offsites, and team events, managing logistics and ensuring everything runs smoothly.

Document & File Management:

Maintain shared files and systems, ensuring information is well-organised, current, and secure.

Recruitment Support:

Assist with candidate screening, interview scheduling, reference checks, and onboarding new starters.

Ad Hoc Projects:

Support the CEO and wider team on special projects as required, including compliance, wellbeing initiatives, and other operational priorities.

Calendar Alignment:

Keep team-wide calendars accurate and aligned with key meetings, events, and deadlines.

ABOUT YOU

Experience:

4+ years in an EA, PA, or Office Management role, ideally supporting a senior executive and managing multiple priorities.

Skills:

Highly organised, detail-oriented, and proactive. Strong communication skills — both written and verbal.

Tools:

Proficiency in Microsoft Office, SharePoint, Zoom, and Teams. Familiarity with HR or recruitment platforms a plus.

Attributes:

Adaptable, calm under pressure, solutions-focused, and discreet. A positive, "no task too small" team player who thrives in a fast-paced environment.

LIFE AT ANTHEM

At Anthem, we value Courage, Heart, Curiosity, and Imagination. We offer:

·Flexibility: A range of flexible work options to support your individual circumstances.

·Holidays: Four weeks annual leave plus an extra day for your birthday.

·Training: Ongoing development opportunities to grow your skills and career.

·Culture: Regular team events, social activities, and a supportive, fun workplace.

KEY SELECTION CRITERIA

·Proven experience providing high-level EA or PA support to a senior executive — including managing complex calendars, travel, and administration.

·Demonstrated ability to manage office operations — including supplies, IT needs, and maintaining an organised, welcoming environment.

·Strong organisational skills with the ability to prioritise competing deadlines.

·Excellent communication and interpersonal skills, with a collaborative and solutions-focused approach.

·Discretion and professionalism when handling sensitive information.

JOIN OUR TEAM

If you're highly organised, thrive on keeping things running smoothly, and want to be part of a dynamic team in the live entertainment industry, we'd love to hear from you.

Position Title: Executive Assistant / Office Coordinator

Department: Operations

Reports To: Chief Executive

Salary Range: $90,000 – $95,000

Anthem is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesAdvertising Services

Referrals increase your chances of interviewing at Anthem by 2x

Sign in to set job alerts for "Executive Assistant" roles.

Melbourne, Victoria, Australia 1 week ago

South Melbourne, Victoria, Australia 1 day ago

Cremorne, Victoria, Australia 1 month ago

Melbourne, Victoria, Australia A$100,000.00-A$120,000.00 1 week ago

Southbank, Victoria, Australia 5 days ago

Melbourne, Victoria, Australia 5 days ago

Office Manager & PA to the CEO of Australia's Fastest Growing Marketing Agency

South Yarra, Victoria, Australia A$70,000.00-A$90,000.00 1 week ago

Melbourne, Victoria, Australia 2 days ago

Melbourne, Victoria, Australia 2 days ago

Team Assistant and Office Manager (Technology)

Melbourne, Victoria, Australia 19 hours ago

Melbourne, Victoria, Australia 2 days ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 9 hours ago

Southbank, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 1 week ago

Albert Park, Victoria, Australia 1 month ago

Melbourne, Victoria, Australia 4 weeks ago

Melbourne, Victoria, Australia 2 days ago

Part-Time Property Manager, Doreen Office

Gladstone Park, Victoria, Australia 4 months ago

Legal Assistant - Corporate & Dispute Resolution

Melbourne, Victoria, Australia 9 hours ago

Operations Lead - Scaling Technology startup

Port Melbourne, Victoria, Australia 1 month ago

Melbourne, Victoria, Australia 1 week ago

Doncaster, Victoria, Australia 1 month ago

Melbourne, Victoria, Australia 6 days ago

Melbourne, Victoria, Australia 6 months ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia A$80,000.00-A$80,000.00 2 weeks ago

Melbourne, Victoria, Australia 12 hours ago

Melbourne, Victoria, Australia 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

---