Event Sales Coordinator

3 weeks ago

Brisbane, Queensland, Australia The University of Queensland Full time
  • Patina at Alumni Court & UQ Brisbane City
  • This is a full-time, fixed-term position through to December 2026 with salary in the range $82,133 - $91,295 (HEW 5), plus a generous super allowance of up to 17%.
  • Based predominately at UQ Brisbane City, 308 Queen Street with 1-2 days per week spent at St Lucia.

About This Opportunity

We are seeking a passionate and enthusiastic Event Sales Coordinator to join the professional UQ Venues Team for Patina at Alumni Court and UQ Brisbane City venues. This role works between UQ St Lucia campus and UQ Brisbane City to plan events across both locations. This role is responsible for securing, planning and co-ordinating events including conferences, seminars and weddings for corporate, University and private clients. To achieve growth and financial success of UQ Venues and to maintain the reputation of UQ Venues as Brisbane's premier event spaces.

We aim to exceed clients' expectations and ensure that every function is a success hence maintaining the reputation of UQ Venues as premier function venues by the University of Queensland and contributing to the growth and success of the organisational unit.

Key Responsibilities Will Include
  • Handle all event inquiries and sales leads, including conducting site inspections, preparing detailed proposals with quotes, and liaising directly with clients. You will be responsible for organising events from start to finish.
  • Work closely with the operational teams at Customs House, UQ Brisbane City, and Patina at Alumni Court to prepare and distribute event manifests and detailed schedules.
  • You will also coordinate with external suppliers and attend regular operations meetings.
  • Assist the accounts section with financial tasks, including preparing pro-forma invoices, checking supplier invoices, and helping with payments to ensure the financial success of the venues.
  • Liaise with the Chef, Banquet Operations, and Accounts sections to ensure all aspects of the events are covered.
  • You will also provide support to your supervisor and the Director of UQ Venues as required.

Please note you will be required to have flexibility with work hours due to the nature of this role.

About UQ

As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting, real-world impact.

Benefits

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
  • 17% Superannuation Contributions
  • 17.5% annual leave loading
  • Access to flexible working arrangements
  • UQ Study for Staff
  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
  • Salary packaging options

About You
  • Qualifications with at least two years' experience in a similar position within the hospitality industry is essential.
  • Demonstrated customer-oriented focus with a commitment to excellence and professionalism. You must have superior interpersonal, written, and oral communication skills to build productive client relationships and effectively negotiate with difficult and challenging clients.
  • Highly developed organisational and time management skills with a high level of accuracy and productivity. You must be able to work under pressure, manage competing priorities, meet daily deadlines, and work flexibly to achieve objectives.
  • Well-developed computer skills, with proven experience using event management software. You should have the ability to work both independently and as a contributing member of a team.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Bec Malloch (Event Sales Manager, UQ Venues) at r.malloch@uq.edu.au

For application queries, please contact talent@uq.edu.au stating the job reference numberin the subject line.

Want to Apply?

We Welcome Applications From All Individuals And Are Committed To An Inclusive And Accessible Recruitment Process. To Be Considered, Please Ensure You Upload
  • Resume
  • A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other InformationUQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Friday 5th September 2025 at 11:00pm AEST (R-55326)
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