Administrative Assistant

Langwarrin
Administrative AssistantSt Jude's Parish, Langwarrin
Fixed Term Part-Time | 10 – 15 Hours per week / over 2 – 3 days
Parking available | Warm, community-focused roleAre you looking for a fulfilling role where you can make a real difference in people's lives while supporting the daily operations of a welcoming parish?St Jude's Parish – Langwarrin – is seeking a compassionate, organised, and capable Administrative Assistant to be a welcoming face of our parish. The Administrative Assistant enhances the quality of service provided by the St. Jude's Parish, Langwarrin to the local community, wider stakeholder groups and the Archdiocese.The primary purpose of the role of the Administrative Assistant to the Parish Priest is to provide high level administrative and personal support to the Parish Priest and is to undertake the reception and administrative responsibilities that enable the Parish Office to run effectively, efficiently and professionally at all times. The role is collaborative partnership with the other Parish Team providing support and back up as required in demanding situations.The role of the Administrative Assistant is a facilitating one between the Parish Priest, Parishioners, Schools & CAM Support Service Departments, such as Administration, Information Technology, Accounting, Building & Property and Human Resources.The aim is to support Priest by identifying and addressing operational needs.KEY RESPONSIBILITIES
Administrative & Secretarial SupportProvide high-level confidential administrative and secretarial support to the Parish Priest, including managing his appointment diary, office calendar, workflow, and correspondence, attend meetingsPrepare letters, reports, newsletters, and other documents as required.Attend to all parish correspondence and communications, manage parish website and weekly newsletterRecords & Database ManagementEstablish and maintain an efficient and confidential digital and physical record-keeping system for the parish office.Maintain the parish database and registers (Baptism, Deaths, Weddings, etc.) in PACEM.Financial AdministrationManage end-to-end Accounts Payable and Accounts Receivable.Process and remit bills, invoices, and parish contributions.Assist with recording all transactions in Xero and reconcile bank statements.Assist with counting and banking monies, ensuring accurate reconciliation.Assist with preparation of quarterly Business Activity Statements (BAS).Prepare financial reports and budgets for the Parish Finance Committee, and attend meetings as required.Liturgical & Sacramental SupportProvide administrative support for parish liturgies, sacraments, and parish groups/ministries as required.Arrange supply priests during the Parish Priest's absence.Parish Property & SuppliesEnsure parish property and facilities are in good working order, coordinating services and repairs when necessary.Order and maintain records of church and office supplies, including consumables (tea/coffee/stationery).
WHAT YOU BRING
Strong administrative skills and proficiency in Microsoft OfficeWarm, values-driven personality with a genuine commitment to the Church's missionCompassionate and respectful approach to people from all walks of life, especially those experiencing mental health challenges or social isolationExcellent interpersonal skills with healthy, professional boundariesA proactive, 'can-do' attitude and willingness to ask for help when neededIntegrity, confidentiality, life experience, and a good sense of humour
REQUIRED
Valid Working with Children CheckCurrent Police CheckValid Driver LicenceRight to Work
PERKS AND SAFETY
Onsite parking providedSecure, supportive working environment with responsive duress protocolsA deeply meaningful role in a unique, city-based parish
HOW TO APPLYTo express your interest, please email your cover letter (telling us a bit about yourself and why you're drawn to this role) and your resume including contact details for two employment referees.to:
Attention: Sandra Hill – HR Business Partner for ParishesPlease refer to the position description for further details.