Looking for an Office Coordinator

4 weeks ago

City of Whittlesea, Australia AVWA Committee of Management Full time

Work With Us

24 July 2024

Last Updated: 30 July 2024

Location: Thomastown Office

Reports to: Office Manager

Employment type: Full-time

The Office Coordinator plays an important role in maintaining the day-to-day operations of the respective offices. As the first point of contact, they are responsible for providing a welcoming and professional experience for all employees and guests. They are responsible for assisting with room bookings, general office equipment, supplies, maintenance, and cleanliness of office spaces.

What we are looking for:
  • Oversee the office environment, including building access and office communications
  • Coordinate office operations including reception, stationery, mail, couriers, and other administrative procedures
  • Schedule room bookings as required
  • Welcome clients, visitors, and internal employees
  • Monitor office expenditures within allocated budget and oversee office maintenance including electrical test and tag
  • Maintain office equipment and inventory including kitchen and bathroom supplies
  • Support events, meeting, and conferencing needs
  • Onboarding new starters with IT including assigning equipment and seating arrangements
  • Process improvement initiatives
  • Ad hoc administrative support
  • Work with management team to ensure safety and wellbeing on site
  • Complete administration tasks on time
  • Manage clients, suppliers, and support employees in a professional manner at all times
  • Ensure the office is functional and presentable at all times
Who you are:
  • Relevant qualifications such as Cert IV Business, or equivalent industry experience
  • Minimum 3 years experience in a similar office environment
  • Strong organisational and time management skills
  • Excellent verbal and written communication abilities
  • Proficiency with MS Word and MS Excel
  • Strong sense of discretion and professionalism
  • Proficiency in English and Vietnamese language skills.
What's in It for You:
  • SCHADS Award with all entitlements.
  • Up to $15,900 salary packaging, plus $2,650 meal and entertainment card benefits.
  • Flexible working arrangements, with partial work from home, allowing work/life balance.
  • Excellent workplace culture with ongoing support, training, and development.
  • Great benefit with Employer-funded Paid Parental Leave (Conditions applied).
  • Wellness being with Employee Assistance Program (EAP) and Wellness Activities Subsidy.
  • Paid leave day on Vietnamese New Year.
How to apply
  • Ready to embark on an exciting journey with AVWA? Send your resume and cover letter highlighting your passion to
  • Online Application Form

Help us spread the word Feel free to share this post with your network.

Please note: We will be immediately shortlisting applicants and may close the position as soon as we find the right candidate. Apply now

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