AP and AR Manager

17 hours ago

Sydney, New South Wales, Australia Montessori Academy Childcare Centres Full time
Overview

The AP & AR Manager is responsible for overseeing the Accounts Payable and Accounts Receivable functions for the Montessori Academy Group. This role ensures financial accuracy, efficiency, and compliance across all transactional processes, with a strong focus on government funding, granular cost control, and process improvement. The successful candidate will lead a small team, maintain hands-on knowledge of all roles within the team, and act as a key backup when needed to ensure smooth day-to-day operations.

Location

Head Office in Summer Hill, Sydney, NSW 2130 with on-site parking. Close to public transport.

Key Responsibilities
  • Manage the end-to-end Accounts Payable and Accounts Receivable functions, ensuring timely and accurate processing of invoices, payments, billing, and collections
  • Monitor and manage government funding claims and reporting, ensuring compliance with all relevant regulations and internal policies
  • Maintain granular cost control by tracking expenditures, analysing variances, and supporting budget adherence across business units
  • Lead and support continuous improvement initiatives to streamline financial workflows, reduce inefficiencies, and improve data accuracy
  • Maintain a deep working knowledge of all direct reports' responsibilities to provide backup support as required and ensure business continuity
  • Prepare and deliver regular reporting on AP/AR performance, cash flow, cost control, and funding compliance to senior management
  • Ensure internal controls are upheld and processes are compliant with company standards and audit requirements
  • Collaborate cross-functionally with finance, administration, and operational teams to resolve discrepancies and improve the overall efficiency of shared services
  • Contribute to month-end and year-end closing processes related to accounts payable and receivable
  • Mentor, support, and develop the AP/AR team, promoting accountability and professional growth
  • Manage a team of 2 direct and 6 indirect reports across AR and AP
Key Requirements
  • Solid experience in managing Accounts Payable and Receivable functions, ideally within an education, childcare, or government-funded environment
  • Strong understanding of government funding processes and compliance requirements
  • General understanding of accounting principles
  • Demonstrated ability to manage costs effectively at a detailed level and contribute to financial planning
  • Proven leadership skills with the ability to support, train, and develop a high-performing team
  • Excellent communication and problem-solving skills with a hands-on, solutions-oriented approach
  • High level of proficiency with accounting software and Microsoft Excel
  • Strong attention to detail, accuracy, and deadline management
  • Ability to manage competing priorities in a dynamic and fast-paced environment
  • Willingness to take a hands-on role and step in to support day-to-day processing as needed
  • Working rights in Australia
Desirable
  • Childcare industry or multi-site / centre experience
  • Working experience of MYOB Advanced (Acumatica) and ProSpend systems

To apply, click through to the application. For inquiries, contact Human Resources.

Job details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Accounting/Auditing and Finance
  • Industries: Education Administration Programs

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