Receptionist (Senior School)

Join one of Melbourne's leading independent boys' schools as a Receptionist (Senior School). This is a full-time, ongoing position, 8.00am-4.30pm Monday to Friday.

We are seeking a candidate who genuinely enjoys working with students, values relationships, and brings patience and a positive energy to their daily work. As the first point of contact for students, families and visitors, our school Receptionist plays a vital part in creating a warm and calm atmosphere within the school. From liaising with parents about excursions, sport, uniforms or calmly responding to the unexpected, the successful candidate must be adaptable and able to adjust plans to address changing priorities. This is a fast-paced environment where no two days are the same.

The successful applicant will communicate clearly and warmly and will demonstrate flexibility and adaptability. They will work confidently and independently, while also contributing positively to the school culture. This role is dynamic and forever changing due the nature of schools. It is essential that the successful candidate is proficient in Microsoft Office, as well as has a willingness to learn new IT systems and the student management system.

• Serve as the first point of contact for visitors, parents, and students, ensuring a warm and respectful reception.
• Efficient running of the main reception and ensuring it is always well-presented and organised.
• Manage incoming calls, emails, and correspondence with professionalism and discretion.
• Receiving and responding to general queries about the school and redirecting queries to relevant people across the school as required.
• Greeting and assisting external stakeholders, visitors, and contractors and facilitating visitor sign-in and sign-out procedures.
• Providing general administrative support as required to ensure smooth day-to-day operations.
• Support the wider Student Services and Administration team as required.

• Demonstrated competence in Reception and/or Administrative support.
• High level interpersonal and listening skills with an ability to communicate clearly and demonstrate initiative in dealing with people in a variety of situations.
• Highly organised, can pivot at short notice and remain poised under pressure.
• Strong team player yet can work independently.
• Must display familiarity and proficiency with Microsoft Office Suite.
• Must have a strong desire to work as a collegial team member.
• Comfortable asking questions and approaching others for information.
• Uses initiative to troubleshoot or make decision.
• Previous School experience is an advantage but not essential.

At Trinity Grammar, we believe in supporting our staff as much as our students. Here are some benefits that we provide:

• Competitive remuneration
• 6.2 weeks Annual Leave
• Additional employer superannuation contributions when voluntary contributions are made
• Onsite Pool and Gym available to staff
• Employee Assistance Program
• Onsite cafeteria
• School fee discount for children of permanently employed staff Trinity
• First aid and CPR training provided annually

Applications with a CV and Cover Letter to be addressed to the Principal, Mr Adrian Farrer and be received by 10pm, Sunday 14 September 2025.

Please download the position description for a more detailed outline of this role. For enquiries (not applications), please contact the People and Culture Team at employment@trinity.vic.edu.au

Trinity Grammar is a school where the dignity of each person is recognised, respected and fostered and is committed to ensuring child safety. The School has zero tolerance for child abuse and will treat very seriously all allegations and concerns. In line with this commitment to child safety, the School has put in place policies and procedures to uphold the Victorian Child Safe Standards. These standards aim to promote child safety, prevent child abuse and set up processes to properly respond to allegations of child abuse.

For more than 122 years, Trinity has been an aspirational learning community and prized a 'values education'. We are an Anglican, independent school for boys located in the inner-East of Melbourne, and care for approximately 1,600 students from 3-year-old Kindergarten to Year 12. For more information about our school and offerings, please visit our website About - Trinity Grammar School