Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia KordaMentha Full time
Overview

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We're looking for a proactive and organised Executive Assistant to support our Technology Advisory leadership team in driving success and achieving ambitious goals.

Key Responsibilities
  • Manage diaries, arrange meetings, and communicate with VIP clients and C-suite executives.
  • Prepare presentations, reports, and correspondence for senior leadership.
  • Coordinate travel and accommodation for executives.
  • Organise client functions, marketing events, and meetings, including technical setup and catering.
  • Handle incoming calls and emails, ensuring prompt action and follow-up.
  • Assist with invoicing, WIP reports, and CRM updates.
  • Prompt ordering of ASIC and document searches via the search service desk.
  • Assist with group projects and research requests as required.
  • Support interstate teams with meetings and events coordination.
  • Provide general administrative support, including document preparation, photocopying, and creating reports.
  • Lead junior Executive Assistants and Team Administrators, providing guidance and delegating tasks to ensure smooth team operations.
Qualifications
  • Minimum of 5 years' experience as an Executive Assistant.
  • Experience with people management or mentoring desirable, but not essential.
  • Outstanding organisational and time management skills.
  • Demonstrated ability to maintain professionalism in all interactions.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Confident navigating multiple technology platforms including CRM systems, SharePoint, and video conferencing tools.
  • Proven capability to manage competing priorities and meet multiple deadlines.
  • Resilience under pressure and ability to thrive in fast-paced environments.
  • Strong initiative and accountability in managing responsibilities.
  • Ability to work autonomously and collaboratively within a dynamic team.
  • Excellent verbal and interpersonal communication skills.
  • Flexibility in working hours and adaptability to shifting priorities.
  • High attention to detail and commitment to quality.
  • Willingness to take a hands-on approach to tasks and challenges.
Additional Information

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.


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