Executive Assistant

23 hours ago

Brisbane, Queensland, Australia MST Global Full time

Introduction:

We are seeking a proactive and highly organised Executive Assistant (EA) to support our Executive Vice President (EVP) and provide administrative support to two Senior Vice Presidents. This role will require you to work across both our Bowen Hills and Milton offices, maintaining strong relationships and ensuring continuity of support across the executive leadership team.

This is an opportunity to step into a fast-paced, high-performing environment where your attention to detail, initiative, and communication skills will be valued and rewarded.

MST's dedication to quality & safety has allowed us to become a leader in our industry - we are committed to maintaining quality systems and practices that ensure our products and services empower our clients with bespoke solutions. Our vision is to become the number one partner of choice for digital transformation in harsh, industrial environments.

Description:

Key Responsibilities

  • Manage complex travel, including itineraries, visas, expenses, and in-transit meetings
  • Maintain daily contact with the EVP and monitor urgent matters during travel
  • Track and follow up EVP tasks and actions with a live 'to-do' list
  • Oversee EVP and SVP calendar management, including corporate reporting deadlines
  • Prepare high-quality emails, reports, presentations, meeting minutes and newsletters
  • Monitor the EVP's inbox, respond to correspondence, and send communications on their behalf
  • Coordinate key meetings: EMT, Budget Reviews, Town Halls, one-on-ones, and more
  • Liaise with EVP direct reports and track deliverables, locations, and meeting schedules
  • Maintain corporate calendars and communication plans
  • Ensure effective systems, office processes, and confidential records are maintained
  • Approve internal requests (e.g. travel, leave) on behalf of the EVP
  • Continuously look for ways to improve workflows and processes

Skills and Experiences:

What will you bring to the role?

  • Proven experience as an Executive Assistant supporting senior executives
  • Demonstrated experience managing complex calendars, communications, and high-volume workflows
  • Highly organised with strong prioritisation skills and attention to detail
  • Excellent written and verbal communication
  • Confident with Microsoft Office and executive systems (e.g. expense and travel platforms)
  • Ability to work independently and across multiple office locations
  • High level of professionalism, discretion, and judgement
  • Positive, proactive, and adaptable mindset

About us:

MST Global is an Australian-founded company operating globally across six continents and is now part of the Komatsu Group. Our people are our greatest asset and contribute across all levels of our vertically integrated operations to achieve our mission to empower safety and productivity solutions for our customers. We are guided by our core Company values of Safety First, Integrity Always, Customer Focused, People Imperative, Results Driven and Innovation Essential.

We embrace our global teams and resources. We are an all-hands-on deck organisation where no task is too small or goal too big if we are working together. In return for your hard work and dedication, you will have:

  • the support of a knowledgeable and enthusiastic team
  • access to our EAP service to support your wellbeing
  • great remuneration & staff incentives
  • ongoing training & development
  • the opportunity to grow within our company
  • recognition for your hard work
You'll be part of a workplace where you feel like you belong. If you think you've got what it takes, we'd love to hear from you.
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