Executive Assistant
2 weeks ago
Description
Why A&M Australia?
Alvarez & Marsal ("A&M") is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With more than 10,000+ professionals based in locations across North America, Europe, Asia, Australia and Latin America, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.
Position Description
The Executive Assistant provides administrative support for Managing Directors on managing professional scheduling including agendas, phone calls, client management and other company/team related support.This role combines executive assistant duties with office management responsibilities to ensure the efficient operation of the office and a welcoming environment for clients and staff.
Key Responsibilities
Executive Assistant Duties:
- Provide executive assistant support to four to five Managing Directors.
- Drafting and editing correspondence, scheduling appointments, maintaining calendars, etc.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.)
- Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
- Work cross-functionally with corporate enabling teams including IT, HR, marketing, AP, legal, and building maintenance to ensure smooth business operations.
- Planning, coordinating, and executing special projects and events.
- Work closely with Remove Administrative Assistants to manage Managing Directors' expenses, travel and timesheets
Office Management Duties:
- Monitor and manage office supplies.
- Assist with the maintenance and cleanliness of the office environment.
- Assist in organising and coordinating office events.
- Monitor and manage access cards.
- Assist with onboarding process for new hires, offboarding process for exiting employees
Qualifications & Skills Required
- High school diploma or equivalent; associate's degree or relevant certification preferred.
- 12+ months experience in similar role.
- Extensive administration experience supporting senior executives with excellent communication skills and high levels of confidentiality.
- Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member
- Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
- Strong problem-solver, self-motivated and a great team player.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
- Professional demeanour and ability to maintain confidentiality.
Working Conditions
- Full-time position working from 8.45am until 5.15pm daily Monday through Friday.
- During probation, this role has a requirement to be in the office 4 times a week, one day working from home due to the nature of the role & its responsibilities.
A&M Core Values
- Integrity
- Quality
- Objectivity
- Fun
- Personal Reward
- Inclusive Diversity
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