Executive Assistant

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Premise is a multi-disciplinary consultancy firm with over 200 employees across many locations in NSW, QLD and WA. Premise brings together a partnership of highly specialised businesses to offer a comprehensive and complementary range of expert knowledge and innovation to our areas of expertise; Built Environment, Water, Environmental & Renewables, and Transport.

Recently we entered an exciting new chapter, having just been acquired by leading UK consultancy firm Amey, providing full lifecycle engineering, operations and decarbonisation solutions for transport infrastructure and complex facilities. This partnership positions us for accelerated growth, and access to a broader global network – while maintaining our local expertise and client relationships.

About the Role:

An exciting opportunity has become available for a seasoned Executive Assistant to join our team in our Brisbane or Townsville office. This pivotal role supports the Managing Director and Chief Operations Officer, while also providing high-level administrative support to the Executive Leadership Team and assisting with Company Secretary functions.

This is a dynamic position that requires discretion, professionalism, and a proactive approach to managing sensitive and confidential responsibilities. If you're passionate about organisation, communication, and supporting senior leadership, we'd love to hear from you.

About You:

You are a highly organised professional who thrives in a collaborative environment. You're confident managing multiple priorities and deadlines, and you bring a proactive, solutions-oriented mindset to everything you do. Your ability to maintain confidentiality and build strong relationships across all levels of the organisation will be key to your success in this role.

Experience and Qualifications:

Minimum 10 years' experience in an Executive Assistant role.

Strong proficiency in Microsoft 365.

A basic understanding of consulting business operations is desirable

Key Responsibilities:

Manage complex diaries and travel arrangements for the Managing Director and Chief Operations Officer.

Deliver general administrative and organisational support to the Executive Leadership Team.

Prepare and format reports, letters, meeting agendas and minutes and confidential documents with accuracy and consistency.

Coordinate events such as conferences, sponsorships, workshops, and client events.

Organise travel and logistics for the Executive Leadership Team including international travel.

Ability to handle sensitive information and maintain strict confidentiality and discretion.

Undertake any other reasonable tasks as directed by the Managing Director.

Required Skills:

10+ years' experience in an Executive Assistant role.

Exceptional interpersonal skills and the ability to build strong relationships with a dynamic leadership team.

Outstanding time management and multitasking abilities with competing deadlines.

Comfortable working in a fast-paced, evolving environment with a solutions-focused mindset.

Demonstrated experience in taking and preparing board meeting minutes and executive-level documentation.

High attention to detail and strong problem-solving capabilities.

Excellent written and verbal communication skills.

Strong organisational and planning skills.

Advanced proficiency in Microsoft Office Suite.

What we can offer you:

Study Assistance Program

Top up paid maternity and paternity leave

Reward Program

Employee Milestone Rewards

If you're ready to bring your expertise to a role where your impact will be valued and your contributions recognised, apply now and become a key part of our dynamic team.

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary?

What can I earn as an Executive Assistant