EA & Administration Manager

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The role of the EA / Administration Manager at PARTNER is to provide EA/PA support to the Managing Director as well as overall office administration and Ad-hoc support to the Directors as required. As the business grows, you will collaborate with and support the MD and Principals on all aspects of search assignments to make sure search processes run smoothly and efficiently. This includes managing schedules, coordinating meetings, preparing documents, and ensuring seamless communication between clients, candidates, and internal stakeholders.

You will also take ownership of key administrative functions, such as database management, travel arrangements, expense management, reporting, and office coordination, to support the broader team. As the business expands, your role will evolve to provide additional support in project management, event coordination, and operational improvements, helping to drive efficiency and enhance the overall client and candidate experience.

Search focussed responsibilities

• Build strong, meaningful relationships with both clients and candidates throughout the process
• Collaborates with the search delivery lead to develop candidate briefing documents, advertising, and position marketing material, as well as the overall search strategy.
• On occasion, attend briefing meetings with the delivery lead.
• In some cases, be the first point of contact for inbound position enquiries.
• Conduct initial screening calls with potential candidates
• Continually providing updates and feedback to the Delivery Partner on the initial stages of the search assignment.
• Provide administrative support to the search assignment including, arranging interviews, background checks, and reference checking.
• Candidate interviewing - Anticipate and resolve scheduling conflicts, prioritising critical tasks and ensuring optimal time allocation.

EA / PA Responsibilities

• Managing calendars, including scheduling meetings, appointments, and travel arrangements.
• Handling confidential correspondence, emails, and phone calls.
• Preparing reports, presentations, and briefing documents.
• Coordinating and prioritising tasks to ensure smooth workflow.
• Acting as the first point of contact for internal and external stakeholders.
• Managing personal errands, bookings and appointments for the MD.
• Assisting with special projects and initiatives, ensuring deadlines are met.
• Conducting research and compiling data to support business decisions.
• Supporting HR functions such as onboarding new employees or coordinating training sessions.

Social media, website & marketing responsibilities

• With direction, maintain the company's LinkedIn page with regular content, blogs, and job posts.
• Regularly updating the company marketing material, including company brochures, retained proposals, and staff profiles.
• Gather reviews and testimonials from candidates and clients and post assignment, directing them to the Google company page.
• Post-placement care and arranging gifts.
• Keep the website updated with all new search assignments and staff profiles
• Update the website with news and staff profiles.

Personal Attributes:

• Articulate and confident, with excellent communication skills and the ability to have complex conversations.
• Detail focussed, with excellent organisational skills.
• The ability to work in a fast paced, small team environment.
• The ability to learn and adapt to new softwares and technologies.
• Natural relationship builder in a professional environment.
• Experience building trust, credibility, and respect with clients and candidates.
• The ability to gather information from a variety of sources to prepare detailed documents.
• Professional / corporate experience interacting with people at a senior level.

Professional skills & experience

• 5+ years of experience in a similar role, with strong exposure to corporate environments.
• Proven experience in professional services, with an understanding of industry-specific operations and expectations.
• Ability to thrive in dynamic environments, with experience managing shifting priorities in both small and large businesses.
• Advanced proficiency in Microsoft Office Suite and Canva, with the ability to create high-quality documents, presentations, and visual content.
• Skilled in preparing marketing materials and proposal documents, ensuring clarity, professionalism, and brand consistency.
• CRM and database management expertise, including data entry, reporting, and maintaining accurate records.
• Experience in website management, including content updates, basic troubleshooting, and ensuring brand alignment.

For further information or a confidential discussion, call Maja Kuzmanoski - 0411 708 687

• Seniority levelAssociate

• Employment typeFull-time

• Job functionAdministrative, General Business, and Other
• IndustriesProfessional Services

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