Senior Executive

4 weeks ago

Southern Downs Regional, Australia Jainam Share Consultants Pvt. Ltd. Full time
Overview

Join to apply for the Senior Executive - Purchase role at Jainam Share Consultants Pvt. Ltd.

Location: Head Office

ResponsibilitiesAdministrative Operations
  • Oversee general administrative tasks such as office maintenance, inventory, vendor coordination, and documentation.
  • Ensure the efficient functioning of office facilities and support services.
  • Maintain and update administrative records, files, and reports.
Procurement & Purchase Orders
  • Create and manage Purchase Orders (POs) in accordance with company guidelines.
  • Coordinate with vendors and suppliers for procurement needs.
  • Ensure timely delivery and quality compliance of ordered goods/services.
  • Maintain records of purchase requests, POs, quotations, and vendor details.
Accounting & Invoicing
  • Verify and process Purchase Invoices against POs and delivery notes.
  • Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
  • Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
  • Assist in budget tracking and expense reporting for administrative operations.
Compliance & Coordination
  • Ensure all administrative and procurement activities comply with internal controls and audit requirements.
  • Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
  • Assist in vendor audits, renewals, and contract management.
Requirements
  • Education: Bachelor's degree in Business Administration, Commerce, or a related field.
  • Experience: 2–4 years of experience in administration, procurement, or accounting-related roles.
  • Skills:
  • Good understanding of basic accounting concepts (invoice verification, ledger entries, etc.).
  • Proficiency in MS Office (Excel, Word, Outlook); experience with accounting/ERP software (e.g., Tally, SAP, QuickBooks) is a plus.
  • Strong organizational and communication skills.
  • Ability to multitask, prioritize responsibilities, and work under minimal supervision.
Preferred Qualifications
  • Experience in handling vendor contracts and purchase negotiations.
  • Knowledge of local statutory requirements related to purchases and invoicing.
  • Familiarity with internal audit processes and document controls.
Seniority level
  • Mid-Senior level
Employment type
  • Contract
Job function
  • Business Development and Sales

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