Executive Assistant

3 weeks ago

Melbourne, Victoria, Australia Sharp & Carter Full time
Executive Assistant / Investment Coordinator

Temporary Full-Time | Complex, High-Visibility Role

We are seeking a proactive, highly organised Executive Assistant to support a high-performing Investment team within a large, listed corporate environment. This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio.

Key Responsibilities
  • Executive and Stakeholder Support: Manage complex calendars and coordinate meetings involving internal stakeholders and external partners
  • Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics
  • Monitor a shared team inbox, triaging requests and communications appropriately
    • Board and Meeting Coordination: Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours
    • Prepare and distribute agendas, minutes, and action items
    • Support the creation of high-quality documents and presentations for senior stakeholders
      • Administration and Systems Oversight: Manage access and content updates for the portal (SharePoint-based)
      • Oversee expense processing and supplier invoices
      • Assist with the preparation and coordination of showcases and key team events
      What We're Looking For
      • Demonstrated experience as an Executive Assistant, preferably within a listed or corporate environment
      • Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation
      • Strong attention to detail and professional presentation standards
      • Confident working across all levels of an organisation, including board members and external partners
      • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools)
      • Experience with SharePoint or Diligent is advantageous
      • A proactive, solutions-focused mindset and strong organisational skills are essential
      Why Join?
      • Be a key player in a high-performing team, supporting strategic partnerships and governance activity
      • Enjoy variety and visibility in a role that touches multiple parts of the business
      • Temporary position (potential to convert to permanent) in a collaborative and respected corporate environment, based in Melbourne

      #J-18808-Ljbffr

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