Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia Robert Walters Full time
Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support.
This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders.
The successful candidate will be instrumental in ensuring the smooth operation of day-to-day activities, managing correspondence, preparing reports, coordinating meetings, and handling confidential material.
This role also involves working closely with other Executive Assistants across the organisation.What You'll DoAs an Executive Assistant and Office Manager, you will play a pivotal role in supporting the Executive Vice President.
Your responsibilities will include managing correspondence, coordinating meetings, preparing reports, and handling sensitive material.
You will also liaise with various internal departments as well as external stakeholders such as board members, investment banks and external consulting firms.
Additionally, you will provide general administrative assistance to the wider team, coordinate resources, book travel arrangements for the department.Manage and oversee incoming and outgoing correspondence for the Executive Vice President Coordinate and manage board paper preparation on behalf of the Executive Vice President and team Maintain an effective filing/archiving system to ensure records and documents are suitably protected from a confidentiality and compliance viewpoint Liaise with high profile external stakeholders including board members, customers, service providers, investment banks and external consulting firm representatives Provide general administration assistance to the team, coordinating the use of meeting rooms and resources Responsible for the booking of overseas and domestic travel, accommodation and car hire for the wider teamWhat You BringThe ideal candidate for this Executive Assistant position brings a wealth of administrative experience along with exceptional communication skills.
You are highly proficient in Microsoft applications and have demonstrated your ability to provide excellent customer service to both internal and external customers.
Your previous experience managing international and domestic travel bookings will be invaluable in this role.
Your strong multi-tasking abilities coupled with your organisational skills make you an ideal fit for this position.Minimum of 3-5 years EA experience Exceptional written and verbal communication skills Highly proficient in all Microsoft applications and software programs Demonstrated experience in providing customer service to internal and external customers Previous experience managing international and domestic travel/accommodation bookings Strong multi-tasking and organisational skills Uphold and contribute to a positive workplace culture that prioritises respect and inclusivityWhat's NextIf you're ready to take on this exciting role, we can't wait to hear from youApply today by clicking on the linkAboriginal and Torres Strait Islander Peoples are encouraged to apply.To apply please click apply or call Nicola Wheeler on 61 for a confidential discussion.

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