Bid Coordinator

5 days ago Be among the first 25 applicants

Cottee Parker Architects is seeking a proactive and detail-oriented Bid Coordinator to join our dynamic team. This role blends bid and proposal coordination with hands-on marketing support, making it ideal for someone who thrives in a fast-paced, creative environment and enjoys working across both strategic and operational functions.

About the Role

As Bid Coordinator, you'll play a key role in producing high-quality submissions and supporting the delivery of integrated marketing initiatives. You'll work closely with the Marketing & Submissions Manager and broader team to ensure our proposals, campaigns, and communications reflect the excellence of our architectural practice.

Key Responsibilities

Bid & Submission Coordination

• Manage the preparation and delivery of fee proposals, capability statements, expressions of interest, and complex tenders
• Maintain the Opportunities Register and monitor tender portals and correspondence
• Coordinate project folders and team setup for new bids
• Continuously improve templates and proposal collateral, including maintaining the "tender toolbox"
• Deliver communication tools for submissions, including print and digital assets, photography, and film
• Provide design services and develop industry-leading communication solutions for bids and tenders

Marketing Support

• Assist in the production of marketing and communications collateral across print and digital platforms
• Support social media content creation and distribution
• Contribute to eDM campaigns and monitor performance
• Assist with website updates and digital asset management
• Draft project narratives, staff CVs, and other marketing content
• Coordinate photography and supplier engagement in line with budget
• Support the adoption and use of marketing tools such as PandaDoc and
• Ensure all materials align with corporate brand guidelines

General

• Collaborate across teams to deliver high-quality, timely outcomes
• Mentor and support junior team members
• Uphold CPA's systems, standards, and processes

What You'll Bring

• Qualifications in a design, marketing or communications-related discipline
• 5+ years' experience in bid/tender coordination and marketing support
• Proficiency in Adobe Suite (InDesign, Illustrator, Photoshop), MS Office, and marketing platforms (e.g. MailChimp, PandaDoc)
• CRM experience is an advantage but not a requirement
• Strong writing and editing skills, with the ability to tailor content for different audiences
• Excellent organisational and project management skills
• A collaborative, flexible, and proactive approach

Why Join Us

At Cottee Parker Architects, we value creativity, collaboration, and continuous improvement. You'll be part of a supportive team that's passionate about design and innovation, with opportunities to grow and make a real impact.

Seniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative, Marketing, and Business Development
• IndustriesDesign Services, Architecture and Planning, and Interior Design

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