Executive Assistant

Overview

Work Type: Ongoing - Full-time or part-time

Salary: $86,436 - $101,868

Grade: WVR 3.2

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/VLA/LPCJLH/1883348

Provide high quality and professional executive support to the Executive Director, Legal Practice, Civil Justice and Legal Help, and the Director of Civil Justice.

Full time ongoing position (part time applications considered)
Salary range: $86,436 - $101,868 (pro rata) plus super plus salary packaging
Up to $15,900 in salary packaging and hybrid WFH & office model

About the role We are looking for a skilled Executive Assistant to join the Legal Practice, Civil Justice and Legal Help directorate (LPCJLH) at Victoria Legal Aid.
You will provide comprehensive executive support to the Executive Director, Legal Practice, Civil Justice and Legal Help, and the Director of Civil Justice.

In this role, you will be responsible for a broad range of executive support duties including diary management, minute taking, preparation of written correspondence, maintaining accounts and budgets, coordinating travel arrangements and assisting with program activities and events across the Legal Practice, Civil Justice and Legal Help directorate.

This role is based at our Melbourne CBD office on Wurundjeri Country.

About you As our ideal candidate, you will have:

Demonstrated high level organisational skills including the ability to manage own work priorities, meet deadlines, establish systems and processes, manage budgets and coordinate projects, show initiative and identify and address preparation needs for the Executive Director and Director's appointments.
Demonstrated interpersonal skills including tact, diplomacy and discretion, the ability to maintain confidentiality, the exercise of sound judgement and the ability to liaise effectively and collaboratively with internal and external stakeholders at all levels.
Highly developed written and verbal communication skills, including the capacity to write in a clear and concise manner.

Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable.
If you're excited about this role but your CV doesn't align perfectly with our job description, we encourage you to apply anyway.
You may be just the right candidate for this or one of our many other opportunities.

About Victoria Legal Aid We provide legal representation to those who need it most.
With over 1400 staff employed in 16 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.

Our clients come from all walks of life and so do we.
We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse.
Your unique ideas and perspectives are valued so that we best represent the people we serve.

Employee benefits

Focus on work-life balance including flexible working arrangements
Hybrid work from home & office model
Training and professional development opportunities
Excellent salary packaging options including General Expenses up to $15,900, Meals & Entertainment up to $2,650 and Novated Leasing
Opportunity to join Myki Commuter Club(and salary package the cost)
Supportive team environment in modern offices (including free gym and end-of-trip facilities at our CBD office)
Access to discounted Private Health Insurance

How to apply To be considered for this role, please submit your current resume and a cover letter addressing the key selection criteria.

If you require adjustments to the recruitment and selection process or need an alternative format to any of the application material, p lease get in touch with our team.

For further information, please review the attached position description or contact Rowan Mc Rae, Executive Director LPCJLH on (03) 9269 0136 or recruitment@vla.vic.gov.au.
No agency applications will be accepted.

Applications close by 11.59pm on Tuesday 30 September 2025.

Other relevant information It is a requirement that staff attend for office-based days at their primary work location.
In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.

VLA is committed to putting the safety and wellbeing of children first.

Applications close Tuesday 30 September 2025 at 11.59pm

Posted

9 September 2025

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