Executive Assistant And Membership Officer

Role: Executive Assistant & Membership Officer
Hours: 1.0 FTE (38 hours) negotiable; flexible working hours between 7am and 7pm Monday to Friday
Remuneration: $77,904.09 p.a.
Classified under the SCHADS Award at Employment Level 3.1 (YACVic pays above award rates, with generous T&C.)
Status: This is a permanent, ongoing contract.
Location: Wurundjeri Country.
Based at the YACVic office in Naarm, Melbourne CBD.
There may be some travel in Victoria.
Working from home arrangements are supported and can be negotiated.

About YACVic
Youth Affairs Council Victoria (YACVic) is the peak body and leading policy advocate on young people's issues in Victoria.
Our vision is that the rights of young people in Victoria are respected, and they are active, visible and valued in their communities.
For over 60 years, YACVic has advocated for the best interests of young people (aged 12-25 years) and the sector that works with them.
YACVic provides additional targeted advocacy and services through our key services, YACVic Rural and the Youth Disability Advocacy Service (YDAS).
YDAS is in the process of transitioning to independence in 2026.

About The Role
The Executive Assistant & Membership Officer provides administrative support to the CEO and the YACVic Board, and coordinates YACVic's membership functions.
The role requires the confidence and interpersonal skills to engage with stakeholders of all levels, strong administrative competence, and a high level of discretion and confidentiality.

This is a great opportunity for a person who has strong administration skills and is keen to understand all aspects of a values-based, not-for-profit organisation, while working on diverse tasks and engaging with a variety of stakeholders.
Employment conditions
YACVic promotes the safety, wellbeing and inclusion of all children and young people, including those with a disability, those who are Aboriginal and Torres Strait Islander or those from refugee or migrant backgrounds.
We take child protection very seriously.

All employees are subject to screening and assessment against child safety standards, including rigorous background, identity and reference checks.
The successful applicant will require a current Working with Children Check and a satisfactory National Police Check (costs reimbursed) and must agree to comply with YACVic's Code of Conduct, Child Safe policy and procedures.
To be eligible to apply for this position you must be an Australian or New Zealand citizen, permanent resident or hold a valid work permit or visa.
Key Selection Criteria
Applicants for the position must address each of the following selection criteria in your application.
Here is a resource that may be a useful - https://www.careers.vic.gov.au/how-to-apply/how-to-apply-for-a-job
1.
Excellent inter-personal skills, with the ability to quickly develop rapport with people of all abilities, backgrounds and seniority.
2.
Strong verbal and written communication skills, including drafting of correspondence and note/minute taking.
3.
Good administrative and organisational skills, including the ability to effectively prioritise and manage multiple tasks and deadlines.

4.
Initiative, within the boundaries of your role, and a can-do attitude, helpfulness, and the flexibility to change priorities when needed.
5.
A demonstrated understanding of appropriate behaviours when engaging with children and young people, including those with diverse needs and/or backgrounds.

6.
Strong computer skills, with demonstrated proficiency in Microsoft Office Suite (particularly Word and Power Point).

Desirable
7.
Experience working or volunteering for community or for-purpose organisations.
Equal Opportunity and Accessibility Statement
We are an equal opportunity employer committed to fostering a diverse, inclusive, and accessible workplace.
We encourage applications from people of all backgrounds, identities, and abilities.

We are committed to making reasonable adjustments throughout the recruitment process and within the role to support individuals in performing the duties and meeting the requirements outlined above.
Benefits of working at YACVic

· Generous terms and benefits
· Flexible, disability friendly, family friendly, rainbow friendly
· Fun work culture, with a social purpose, in a fully accessible Melbourne CBD office
· Diversity, working with a dynamic network of youth organisations that includes regional and rural young people, the Youth Disability Advocacy Service, multicultural, Koorie and rainbow young people.

· High degree of collegial support & sector-leading professional development

Employment conditions
YACVic promotes the safety, wellbeing and inclusion of all children and young people, including those with a disability, those who are Aboriginal and Torres Strait Islander or those from refugee or migrant backgrounds.
We take child protection very seriously.

All employees are subject to screening and assessment against child safety standards, including rigorous background, identity and reference checks.
The successful applicant will require a current Working with Children Check and a satisfactory National Police Check (costs reimbursed) and must agree to comply with YACVic's Code of Conduct, Child Safe policy and procedures.

To be eligible to apply for this position you must be an Australian or New Zealand citizen, permanent resident or hold a valid work permit or visa.

Application Process
Applications should be emailed to Recruitment, via ***********@yacvic.org.au with ' Executive Assistant & Membership Officer' in the subject line and must include three separate documents:

A brief cover letter
Your resume
Your answers to the key selection criteria, as listed in the position description above

Only applications that follow the above process will be accepted and considered for interview.
Please let us know if you require support to complete an application or would like to submit an application in a different format (eg/ video or audio). 
Applications close on Sunday, 5 October at 5:00pm, with interviews likely to be held in the week commencing 20 October 2025.

If you have any questions about the role, please contact Mary Nega (she/her), CEO *****@yacvic.org.au or the YACVic recruitment team ***********@yacvic.org.au
Please refer to the full position description for this role via www.yacvic.org.au/about-us/work-with-us/

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