Admin&Membership Support Officer(with XERO Experience)

1 week ago

Melbourne, Victoria, Australia Association Executive Services Full time $60,000 - $80,000 per year

About the role

Administration & Membership Support Officer (with XERO Experience)

Permanent, Part-Time (minimum 4 days per week) | Office-based | Immediate Start Available

About Association Executive Services (AES)

For over 14 years, Association Executive Services (AES) has proudly supported associations and not-for-profits across Australia.

We are passionate about empowering member-based organisations through exceptional management, administration, and strategic support services.

Who we are looking for ?

We are seeking a highly organised and proactive team player with a strong customer service focus and a working knowledge of XERO. You will thrive in a busy, multi-client environment, supporting membership services, administration, and events. With your flexible "can-do" attitude, you'll be ready to step in wherever needed to ensure smooth operations and outstanding service delivery.

This is a permanent, part-time position (minimum four days per week), based in our Vermont Victoria office. An immediate start is available for the right candidate.

Key responsibilities include:

  • Managing membership databases and responding to member enquiries promptly and professionally
  • Providing administrative support across multiple client associations
  • Supporting financial processes using XERO (invoicing, reconciliations, reporting)
  • Assisting with conference and event coordination, including logistics and registrations
  • Administering agendas, attending meetings, and taking accurate minutes
  • Documenting and maintaining policies and procedures
  • Ensuring professional communication via phone, email, and online platforms
  • Delivering tasks efficiently with attention to detail and a with a sense of urgency

What you bring:

  • A good working understanding of Xero
  • Minimum 5 years of recent experience in a similar administration, membership, or accounts support role
  • Strong proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Previous experience in association management (desirable, but not essential)
  • Strong organisational skills with the ability to manage multiple priorities
  • A positive, adaptable attitude and a collaborative mindset

Why join Association Executive Services?

  • Work with a supportive, professional team dedicated to service the not-for-profit sector
  • Contribute to meaningful work with associations that make a difference
  • Enjoy a varied role where no two days are the same
  • Be part of a growing and respected organisation
  • How to apply

    Please submit your Resume and a Cover Letter outlining your relevant experience and providing examples of your work in a similar role within Australia. Only shortlisted candidates will be contacted.

  • Senior Workplace Experience Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Xero Full time $90,000 - $120,000 per year

    Our Purpose At Xero, we're here to help you supercharge your business. We do this by automating routine tasks, surfacing actionable insights and connecting businesses with the right data, advisors and apps. When that happens, we're not only making life better for small business, we'll be building a stronger economy that can change the world How you'll make...

  • Admin Assistant

    1 week ago

    Melbourne, Victoria, Australia Tompsett Asphalt Pty Ltd Full time $45,000 - $60,000 per year

    Admin Assistant – Full Time Location: Sunshine West Monday – Friday | 7:00am – 5:00pmWe are seeking a reliable and organised Admin Assistant to join our team full-time.About the Role:Assist with day-to-day office dutiesManage incoming calls and take messages for office managers when unavailableClose down jobs and maintain accurate recordsSupport the...

  • Senior Site Reliability Engineer

    4 weeks ago

    Melbourne, Victoria, Australia Culture Amp Full time

    Senior Site Reliability Engineer - Data Intelligence - Realtime Analytics PlatformMelbourneJoin us on our mission to make a better world of work.Culture Amp is the world's leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes...

  • New Business Manager, Wrap Platforms

    1 week ago

    Melbourne, Victoria, Australia AMP Full time $80,000 - $120,000 per year

    If you live in Australia or New Zealand, you've likely heard of AMP. But at a time when society is changing, we are too. We're now a nimbler business with new leadership and thinking.For us, these are exciting times. There's a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even more...

  • New Business Manager

    2 weeks ago

    Melbourne, Victoria, Australia AMP Full time $80,000 - $120,000 per year

    If you live in Australia or New Zealand, you've likely heard of AMP. But at a time when society is changing, we are too. We're now a nimbler business with new leadership and thinking.For us, these are exciting times. There's a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even more...

  • Software Engineering Internship

    1 week ago

    Melbourne, Victoria, Australia Culture Amp Full time $60,000 - $80,000 per year

    Join us on our mission to make a better world of work. Culture Amp is the world's leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Associate Engineer

    4 weeks ago

    Melbourne, Victoria, Australia Culture Amp Full time

    OverviewMelbourneCulture Amp is the world's leading employee experience platform, enabling companies to transform employee engagement, performance management, and the development of high‑performing teams. Our mission is to create a better world of work.Culture Amp is backed by leading venture capital funds with offices in the US, UK, Germany and Australia....

  • Senior Engineer

    4 weeks ago

    Melbourne, Victoria, Australia Culture Amp Full time

    OverviewSenior Engineer - Platform - Permission and LoginLocation: MelbourneJoin us on our mission to make a better world of work.Culture Amp is the world's leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries...

  • Senior Engineer

    4 weeks ago

    Melbourne, Victoria, Australia Culture Amp Full time

    OverviewSenior Engineer - Platform - Permission and LoginLocation: MelbourneJoin us on our mission to make a better world of work.Culture Amp is the world's leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries...

  • Associate Engineer

    2 weeks ago

    Melbourne, Victoria, Australia Culture Amp Full time $90,000 - $120,000 per year

    Join us on our mission to make a better world of work. Culture Amp is the world's leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...