Current jobs related to Administrative Assistant, Advancement - Melbourne, Victoria - Swinburne University of Technology

  • Administrative Coordinator

    3 days ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual, ensuring that all...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Hudson Full time

    Job DescriptionJob Title: Personal Assistant/ Administration SupportJob Type: Full-time, PermanentIndustry: Accounting and FinanceLocation: Melbourne's Inner FringeJob SummaryWe are seeking an experienced and skilled Personal Assistant/ Administration Support to join our client's dynamic commercial department. As a key member of the team, you will provide...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our Contracts Administration Team at Australia Wide Engineering Recruitment. As an Administrative Assistant, you will play a crucial role in supporting the management and delivery of maintenance contracts and preparation of client reports.Key ResponsibilitiesEnsure current processes...

  • Legal Assistant

    3 days ago

    Melbourne, Victoria, Australia Barratt Galvin Full time

    About the OpportunityBarratt Galvin is seeking a highly skilled and dedicated Administrative Assistant to join our Secretarial Team in the Melbourne office. As a key member of our team, you will provide administrative support to multiple fee earners within the Litigation & Regulatory practice group.Key ResponsibilitiesProvide exceptional administrative...

  • Retail Property Administrative Assistant

    2 days ago

    Melbourne, Victoria, Australia Lovisa America LLC Full time

    About Lovisa America LLCLovisa America LLC is a leading international retailer of fast fashion jewelry, with a strong presence in the global market.Job SummaryWe are seeking a highly organized and detail-oriented Retail Property Administrative Assistant to join our team. The successful candidate will provide administrative support to our Property...

  • Administrative Assistant/Office Manager

    3 days ago

    Melbourne, Victoria, Australia Recruitment Advisory Services Australia Full time

    Job Title: Administrative Assistant/Office ManagerJob Summary:We are seeking a highly organized and efficient Administrative Assistant/Office Manager to join our team at Recruitment Advisory Services Australia. As the right-hand person to our CEO, you will be responsible for managing his calendar, coordinating appointments, and ensuring he stays on top of...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia East Grampians Health Services Full time

    About UsEast Grampians Health Service is a leading healthcare provider in Regional Victoria, committed to delivering high-quality care and services to the community. Our mission is to provide innovative and patient-centered care, while continuously striving for excellence and improvement.Our ServicesWe offer a range of services, including residential aged...

  • Executive Assistant/Office Administrator

    3 days ago

    Melbourne, Victoria, Australia Nexia International Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant/Office Administrator to join our team at Nexia International. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our Partners and clients.Key ResponsibilitiesManage the diary and...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia People2People Full time

    About the RoleThis is an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Executive Assistant. As a key member of our support staff, you will provide administrative assistance to our senior lawyers, ensuring the smooth operation of our office.Key ResponsibilitiesLiaise with clients, lawyers, and colleagues to...

  • Administrative Assistant

    4 hours ago

    Melbourne, Victoria, Australia State Government of Victoria, Australia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the State Government of Victoria, Australia. As an Administrative Assistant, you will provide critical support to our staff and management, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff and...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Engage Personnel Full time

    Job Opportunity: Experienced Property Law Assistant WantedEngage Personnel is seeking a highly skilled Property Law Assistant to join our team. As a Property Law Assistant, you will provide top-notch administration support to our clients and contribute to the success of our Property Law team.About the Role:Provide administrative support to our Property Law...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Hudson Full time

    Job SummaryWe are seeking a professional and friendly Administrative Assistant to be the face of our client organisation. In this role, you will provide excellent customer service, manage the front desk, and support our team with administrative tasks. Your role will be crucial in ensuring smooth daily operations and positive interactions with visitors and...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Flexhive Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Flexhive. As an Administrative Assistant, you will provide essential secretarial and administrative support to our Directors and their team of accountants.Main ResponsibilitiesHandle a high volume of incoming correspondence (hard copy and electronic)Answer and screen...

  • Advanced Clinical Practitioner

    5 hours ago

    Melbourne, Victoria, Australia St Vincent's Health Australia Full time

    About the RoleThe Advanced Clinical Practitioner contributes to the successful operation of the Palliative Care Consultancy Service (PCCS) at St Vincent's Health Australia. Responsibilities include assessing and reviewing patient and family care needs, symptom management, future care planning, liaising with community palliative care services, contributing to...

  • Administrative Assistant

    22 hours ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Schools (Government). The successful candidate will be responsible for managing all aspects of the school's front office and reception, creating a positive initial impression of the school.Key ResponsibilitiesManage school publications, including...

  • Experienced Advanced Nurse Practitioner

    3 days ago

    Melbourne, Victoria, Australia Menlo Park Full time

    Exciting Opportunity for Advanced Nurse PractitionersThis role presents a remarkable chance for Advanced Nurse Practitioners seeking to embrace a new challenge or enhance their professional journey.The organization is celebrated for its commitment to employee welfare, boasting impressive staff retention rates and ample opportunities for professional growth....

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Woods & Co Recruitment Full time

    Job Summary:We are seeking a highly skilled and professional Administrative Assistant to join our team at Woods & Co Recruitment. As the first point of contact for our clients, you will be responsible for providing exceptional customer service and ensuring a smooth day-to-day operation of the office.About the Role:Key Responsibilities:Greeting clients and...

  • Administrative Assistant

    2 days ago

    Melbourne, Victoria, Australia TwoScots Recruitment Full time

    About the CompanyTwoScots Recruitment is partnering with a reputable Accounting firm in Melbourne CBD to find a skilled Personal Assistant to join their team on a temporary basis. The successful candidate will play a vital role in the business, supporting three partners in their day-to-day operations and providing high-level administration for the wider...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Fuse Recruitment Full time

    We are seeking a dedicated and detail-oriented Administrative Assistant to join our team at Fuse Recruitment. In this role, you'll be instrumental in ensuring our operations run smoothly and efficiently.**Key Responsibilities:**Data Entry: Accurately input and maintain data across various systems.Run Sheets: Prepare and manage run sheets to support daily...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia Alinta Energy Full time

    About the RoleThis part-time position is crucial to the smooth operation of the Melbourne office. As a Receptionist/ Admin Assistant, you will work alongside the main receptionist, managing reception duties, supporting the Retail and People & Culture teams with administrative tasks, and ensuring efficient office operations.Key ResponsibilitiesProvide a...

Administrative Assistant, Advancement

2 months ago

Melbourne, Victoria, Australia Swinburne University of Technology Full time
  • Excellent opportunity for an experienced Administration professional to support the Director of Advancement
  • Ongoing, full-time position at our vibrant Hawthorn campus
  • Attractive HEW 5 Salary + 17 super and flexible/ hybrid options available

About the Role

As the Administration Assistant you will provide administration and secretarial support to the Director, Advancement and provides support across the functional areas of Advancement including high level administrative support for the Associate Director, Philanthropy reflecting a culture of professionalism and excellence across the portfolio.

You will be responsible for a variety of tasks including diary management for Director and Associate Director, travel management, coordination of meetings/events with senior internal stakeholders including major donors, high-profile alumni, maintaining records on Raiser's Edge CRM, processing accounts payable and credit cards, and managing stationery/office equipment purchases for the units. The role also provides support for special projects, urgent priorities, for recruitment administration and on-boarding of new team members as well as preparing papers for meetings, coordinating divisional events and resolving issues as they arise.

This is a fantastic opportunity for a passionate and motivated administration professional where you can utilise your discretion and initiative to ensure positive and effective working relationships with senior staff across the university.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

  • Demonstrated experience in providing high-level administrative support including the ability to deal with information of a sensitive and confidential nature.
  • Excellent interpersonal, written, and verbal communication and relationship management skills with demonstrated ability to communicate across cultures, and with staff at all levels of an organisation.
  • Ability to be proactive and show initiative, to work independently and be an effective team member.
  • Discretion and diplomacy and always maintaining confidentiality.
  • Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems.
  • Well-developed IT skills including high level of competency in the use of word processing, spreadsheet, and e-mail, in particular MS Office applications.

Qualifications

A degree with subsequent relevant experience or extensive experience and broad knowledge in senior administrative fields.

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

  • Every Swinburne learner gets a work experience
  • Every Swinburne graduate gets a job
  • Every Swinburne partner gets a tech solution
  • Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on [email protected] .

Applications Close: Wednesday 24th January 2024 at 5pm.

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements, please contact [email protected] .

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support, please contact [email protected] or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan.

Victoria's Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria's Commitment to Action , Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

Click here for position description Opens in new window


View or Apply

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.