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Administrative Assistant

2 months ago

Melbourne, Victoria, Australia Flexhive Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Flexhive. As an Administrative Assistant, you will provide essential secretarial and administrative support to our Directors and their team of accountants.

Main Responsibilities
  • Handle a high volume of incoming correspondence (hard copy and electronic)
  • Answer and screen telephone calls
  • Assist with banking preparations and receipt processing
  • Help prepare invoices
  • Record, post outgoing mail, sort and deliver daily incoming mail
  • Prepare communications on behalf of Directors
  • Manage firm and personal correspondence for Directors
  • Collate Financial Statements and Income Tax Returns using DocuSign and MYOB Accountants Enterprise
  • Lodge taxation returns
  • Provide word processing, spreadsheet, and data entry support
  • Maintain and set up new filing systems
  • Maintain the practice management database
  • Perform filing, photocopying, and scanning tasks
  • Manage diaries and organise meetings for Directors
  • Perform ad hoc duties as required
Requirements
  • Proven experience in an accounting firm providing administration support
Skills
  • Professional manner and presentation
  • Excellent written and verbal communication
  • Ability to multitask and prioritise
  • Meticulous attention to detail
  • Exceptional client relationship and communication skills
  • High level of discretion and sensitivity with confidential matters
  • Flexible team player with a positive attitude
  • Experienced in client business services and handling client/third-party correspondence
  • Proficient in MYOB Accountants Enterprise would be advantageous
Why Work for Us
  • Supportive Team: Be part of a collaborative and dynamic team
  • Positive work environment: Enjoy an excellent work culture
  • Career Growth: Opportunities for learning and development