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Administrative Assistant

2 months ago

Melbourne, Victoria, Australia Hudson Full time
Job Description

Job Title: Personal Assistant/ Administration Support

Job Type: Full-time, Permanent

Industry: Accounting and Finance

Location: Melbourne's Inner Fringe

Job Summary

We are seeking an experienced and skilled Personal Assistant/ Administration Support to join our client's dynamic commercial department. As a key member of the team, you will provide essential secretarial and administrative support to the Directors and their team of accountants.

Main Responsibilities
  • Handle a high volume of incoming correspondence, including hard copy and electronic documents
  • Answer and screen telephone calls, ensuring prompt and professional communication
  • Assist with banking preparations, receipt processing, and other administrative tasks
  • Prepare invoices and other financial documents
  • Record, post, and deliver incoming mail, as well as maintain accurate filing systems
  • Prepare communications on behalf of Directors, including emails, letters, and reports
  • Manage firm and personal correspondence for Directors, ensuring confidentiality and discretion
  • Collate Financial Statements and Income Tax Returns using DocuSign and MYOB Accountants Enterprise
  • Lodge taxation returns and other financial documents
  • Provide word processing, spreadsheet, and data entry support
  • Maintain and set up new filing systems, ensuring accuracy and efficiency
  • Maintain the practice management database, ensuring up-to-date information
  • Perform filing, photocopying, and scanning tasks, as required
  • Manage diaries and organize meetings for Directors, ensuring smooth communication
  • Perform ad hoc duties as required, demonstrating flexibility and adaptability
Requirements
  • Proven experience in an accounting firm providing administration support
  • Professional manner and presentation, with excellent written and verbal communication skills
  • Ability to multitask and prioritize tasks, ensuring timely completion
  • Meticulous attention to detail, with a focus on accuracy and quality
  • Exceptional client relationship and communication skills, with a high level of discretion and sensitivity
  • Flexible team player with a positive attitude, able to work collaboratively
  • Experienced in client business services and handling client/third-party correspondence
  • Proficient in MYOB Accountants Enterprise, with a willingness to learn and adapt
Why Work for Our Client?
  • Supportive Team: Be part of a collaborative and supportive team environment
  • Positive Work Environment: Enjoy a positive and inclusive work culture
  • Career Growth: Opportunities for learning and development, with a focus on career advancement