Company Secretariat Administrator

2 weeks ago

Sydney, New South Wales, Australia Rest Super Full time

Company Description

Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 9 June 2024

Job Description

  • Join an Award-Winning Fund Provider
  • 12 Month Fixed Term Contract
  • Sydney Located
  • Hybrid Working: A Blend of Sydney CBD Office & Remote

About Us

Established in 1988, Rest is one of Australia's largest profit-to-member superannuation funds.

We support more than 1.9 million members, with around $70 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they're more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

The role supports the administration of the Rest Group and Board's affairs to ensure compliance with corporations, trustee and other relevant laws and coordinates the delivery of company secretarial services to the Board, ensuring the timely and efficient administration of all actions leading up to and following on from Board meetings and relevant Committees. Specific tasks include:

  • Assist the Company Secretary, Deputy Company Secretary and Assistant Company Secretary to carry out the mandatory duties of the Company Secretary under the Common Law and Corporations Laws of Australia, predominantly to-do with proper administration of the Group and Board's affairs to ensure compliance with statutory, regulatory and Prudential Standards.
  • Assist with preparation of Board and Committee agendas and papers in consultation with the Deputy Company Secretary and Assistant Company Secretary to ensure the timely delivery of this documentation to Board and Board Committee members prior to each meeting.
  • Board and Committee meeting coordination. Including, but not limited to, meeting room set up, clean-up, catering and coordination of attendees, via electronic means and/or in person.
  • Provide support for Rest's Directors and Alternate Directors with enrolment in training courses, travel, and expenses.
  • Maintain statutory registers for all Rest entities, relevant records and undertake administrative processes.
  • Maintain governance and secretariat content on the Rest intranet and website.
  • Maintain and monitor Board and Committee content on BoardVantage.
  • Other governance and secretariat work as required from time to time.

Qualifications

About You:

  • An undergraduate qualification in a relevant discipline.
  • Completion or a willingness to complete further studies at the Governance Institute of Australia (GIA) or equivalent.

Required experience, understanding or credentials including:

  • Excellent communication skills and experience (inclusive of listening, comprehension and writing), to enable liaison with Board members, professional advisers, relevant authorities and internal staff.
  • Demonstrated problem solving skills.
  • Excellent organisational and planning skills and experience.
  • A diligent, dependable person able to act independently; be accountable for their responsibilities and take initiatives to implement change.
  • Demonstrated ability to work in an environment requiring strong attention to detail and accuracy.
  • Computer literate. Intermediate to advanced skill level in Microsoft Office applications.
  • Demonstrated ability to work under pressure, including the ability to adapt to a changing environment, manage multiple tasks, prioritise work manage time and meet deadlines.
  • Understanding of the business administration and management of Trustee entities.
  • Understanding of the key obligations relating to managing a superannuation fund, particularly from a Trustee perspective.
  • Good understanding of the financial services regulatory environment, including licensing.

Experience lodging forms with ASIC would be considered preferable, but not essential.

  • Detailed working knowledge of, and experience in using BoardVantage or an equivalent application.
  • Experience minute taking, or a desire to learn would be considered favourable.

Additional Information

Benefits

Our benefits have been designed so you can tailor your experience with us and include:

  • Personal and professional development opportunities
  • Flexible, hybrid working – work to suit your lifestyle (must be based in Sydney)
  • Meeting free breaks (Rest Stops)
  • Income Protection Insurance
  • Rest Excellence awards (peer recognition awards based on Rest's values and behaviours)

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 31 December 2022. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.

Rest will review applications prior to the closing date and may close the role earlier

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