Secretariat Administration Assistant

2 weeks ago

Sydney, New South Wales, Australia GHD Full time
Join a global professional services leader. We are committed to solving the world's biggest challenges in the areas of energy, water, and urbanisation.

With more than 10,000 people around the globe GHD is a leading engineering, architecture and environmental consulting firm, servicing clients across five continents.

We are seeking a detail-oriented and procedurally driven
Administration Assistant to join our
Secretariat Team based in Sydney.

Working as an integral member of the Secretariat Team, this full-time opportunity will support our global shareholders and board members.

You will be positive and flexible in your approach to work with excellent attention to detail.

In return for your experience, we will support your professional development by mentoring and coaching you to further strengthen your skills.


Working as part of the team, this diverse position will see you involved in various tasks:

  • Maintenance of corporate and shareholder records
  • Monitoring Secretariat and Share Registry inbox
  • Assisting Company Secretary & Assistant Company Secretaries with projects, subsidiary board governance, electronic filing, photocopying, drafting and errands
  • Assisting Share Registrars with share offers, share sales, dividend payment processes, share proceeds receipting and shareholder loan administration.
  • Assisting Share Registrars with electronic filing
  • Invoice management
  • Data base management

What will you bring to the team?


We are seeking a team player, someone who is prepared to help others and collaborate to deliver an excellent experience for our stakeholders.


You will be able to demonstrate:

  • Highly developed written and verbal communication skills, with the ability to liaise with people at all levels.
  • Strong attention to detail with experience of formatting and collating documents
  • Ability to work unsupervised, prioritise and organise your workload to meet deadlines.
  • A strong client focus and dedicated approach to resolving problems and queries.
  • Previous experience in a similar administrative role
  • Highlevel of proficiency in the use of Microsoft Office, particularly Excel
To find out more contact Janine Walford - Talent Acquisition Business Partner


GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility, and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.


  • There may be government or client requirements which require an uptodate COVID19 vaccination for this position. _
  • We respectfully ask that no agency resumes be presented at this stage.#LI-JF1

Why GHD?
Being the best we can be is in our culture.
We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more.

Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.


Our commitment to you


Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another.

We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

Who we

are
We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people.

We are 10,000+ diverse and skilled individuals, yet we are proudly 'One GHD' across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region.

Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.

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