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Team Administrator

3 months ago

Brisbane, Queensland, Australia URBIS Full time

Who we are:

Urbis is people focussed, and we want the best for our team, our clients, and our communities.

We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects.

You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be.

You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis shaping futures, your way

The Opportunity:


We have an exciting opportunity for a self-motivated Administrator to join our Planning team within our Brisbane office and become an integral part of our close-knit, high performing and collaborative team.

You have right combination of talent, energy, and a commitment to excellence, to provide high quality support to the QLD Regional Director, QLD Planning Directors and Planning team.

Have the ability to deliver outstanding secretarial, word processing and administrative support, achieved through exceptional personal organisation, attention to detail and time management.

You will also play a significant role in the support of Urbis' practice management system, BST.

You will:

  • Provide secretarial support to Planning Directors, including managing calendars, meetings, events, and other arrangements as required.
  • Coordinate and manage events team meetings and business development activities.
  • Provide a high level of technical support on all Microsoft Office Suite, Urbis Practice Management System (BST) and expense management systems.
  • Provide administrative assistance to the Planning team including travel arrangements, document preparation, project support and other adhoc tasks.
  • Assist Commercial Manager and Business Unit Manager in driving commercial actions and outcomes for the Business Unit.

About you:

This position would suit someone who has experience in a similar role, supporting several leaders with a combination of the following competencies:

  • Intermediate to advanced level of experience using the Microsoft Office Suite, Word & PowerPoint.
  • Being proactive with excellent attention to detail and lateral thinking is a must in this key position for the team.
  • Ability to lead, coach and advise others on best practice in relation to company systems and processes.
  • Able to work in a decisive manner and handle competing demands and projects with a calm and measured approach.
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?

Recruitment Agencies - thank you for thinking of us.

We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.