Administrative Assistant

1 week ago

North Geelong, Victoria, Australia WorkSafe Victoria Full time
  • $78,455 per annum + Superannuation
  • Full Time, Fixed term (Up until October 2025)
  • Geelong Location - Hybrid (minimum 3 days in the Geelong office is required)

About the role

The Legislation Policy and Information Service (LPIS) Division coordinates and maintains the OHS and accident compensation laws administered by WorkSafe, provides strategic policy advice, contributes to National forums and develops statutory and non-statutory guidance.

The Administrative Assistant plays a key role in providing critical and timely administrative support to the Director, Legislation, Policy and Information Services (LPIS) and wider division to meet its objectives. The Administrative Assistant will also enjoy the opportunity to make a real impact within our dynamic culture.

Key accountabilities include:

  • Coordinating and providing high level confidential administrative support to the LPIS Director and management team
  • Administrating a broad range of processes and procedures to support the Division's activities, particularly to support WorkSafe's participation in national forums, committees and, stakeholder meetings
  • Supporting the LPIS Director and management team in the preparation of reports and briefing notes
  • Identifying opportunities, make recommendations and implement improvements to processes, systems and work practices
  • Creating and capturing accurate and complete records of the business activities related to this position, in accordance with approved policy and procedures

Please ensure you click here to view the Position Description here for additional information on accountabilities for this role.

About you

You are an experienced administrative professional with a passion for providing high level support to your key stakeholders. You will have strong organisational and time management skills and will be a proactive self-starter who is approachable whilst also displaying a high level of discretion to sensitive information.

Skills and Experience:

  • Demonstrated expertise in high level administration and strong coordination and planning skills
  • Experience in preparation of agendas, minutes, reports and presentations/ organising functions or team events/ diary management
  • Demonstrated initiative, tact and judgement in liaising with a diverse range of clients and stakeholders
  • You will be able to interpret, communicate and provide advice on administrative policies and procedures, to identify trends and anomalies, and resolve administrative issues
  • Proven ability to work with limited supervision and meet tight deadlines
  • Intermediate/advanced computer skills in Word, Excel & PowerPoint

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What's next?

Applications close 11:00pm – Monday, 1st July 2024 Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact David Heaney via email –

About us

WorkSafe's Strategy has our core purpose front of mind – reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.

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