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Administration Officer

3 months ago

Alfred Cove, Western Australia The Embroiderers Guild of WA Full time

ADMINISTRATION OFFICER

  • Performing a variety of duties for The Embroiderers' Guild of WA, including customer service, clerical work and database updates._

JOB DESCRIPTION

(Part Time - Perth)

Title:
Administration Officer, Embroiderers' Guild of WA

Start date:
Immediately

RESPONSIBLE FOR:

Reception duties:

  • Greeting visitors, couriers, members in a warm and friendly manner
  • Answering the phone, responding to queries and taking messages
  • Organizing new member orientation and information packs
  • Ordering and managing office, catering and cleaning supplies
  • Coordinating with cleaner ensuring quality of cleanliness of Guild House

Administration duties:

  • Updating the Membership management system (Member Jungle) ensuring all information is accurately stored (membership details, volunteer options, special notes). Helping members with login issues.
  • Updating Guild website with posts for Latest News, new events, publications.
  • Managing and maintaining the filing systems digital and hardcopy, maintain Correspondence Log.
  • Updating and maintaining currency of office policies and procedures, in liaison with Secretary.
  • Creating promotional material for Management and Public Relations team. (Training provided in Canva if required)
  • Updating and maintaining Guild Archives in accordance with Archive & Disposal Schedule.
  • Reshelving library returns and providing support to Librarian.
  • Maintaining contact lists for mailouts and Group Leaders.
  • Collecting and posting mail from local Post Office Box.
  • Deposit cash and cheques to bank or post office as required (in conjunction with mail).
  • Support Guild marketing initiatives by helping with promotional events and providing Guild information as required.
  • Other related duties or projects as determined by the President within general skill level.

Skills:

  • Effective and clear written and oral communication.
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Word, MS Excel and Outlook in particular)
  • General understanding and knowledge of computer systems
  • Good time management and organizational skills, ability to prioritize work
  • Attention to detail and problem solving skills.
  • The Guild is currently undergoing a transition phase so flexibility in duties and a willingness to learn is highly desirable.

Conditions:

Hours of work: 12 hours per week, Tuesday to Thursday, 9am and 1pm

Rate of pay:
$29 per hour with annual and long service leave and superannuation.

About The Embroiderers' Guild of WA


Established in 1969, the Guild's main aim is to encourage and foster needle art in Western Australia through exchange of ideas and teaching.

Attaining and maintaining a high standard with discussion and exhibition of work.

A not-for-profit organization with a busy central Guild House managed by a dedicated and energetic team of volunteers. This location is used primarily for group meetings, running workshops, meetings, social events and displays. It includes an extensive library for members and an Historical Textile Collection managed by a specialized group.

Applications:

Job Type:
Part-time

Part-time hours: 12 per week

Salary:
$29.00 per hour

Work Location:
In person

Application Deadline: 08/09/2023

Expected Start Date: 19/09/2023