Executive Assistant

1 week ago


Rochedale South, Queensland, Australia Brickworks Limited Full time

Location:

Rochedale

Employment Type:
SA - Salaried

Department:

QLD BRICKS GENERAL MANAGER

Salary:

Competitive Salary + Benefits + sign on Bonus

Closing Date:
04/08/2023

We're seeking a highly organised and self-motivated Executive Assistant to join our Austral Bricks office in Rochedale, Queensland

Why join us?
***- Sign on Bonus of 1 weeks extra pay for eligible new employees.

  • Product discounts for staff and their family and friends of staff.
  • Eligible employees will have the opportunity to be a part of the Brickworks Employee Share Plan.
  • Salary continuance Insurance protects Salaried employees in the event of serious ongoing illness or injury.
  • We are proud to support and be associated with the Children's Cancer Institute (CCI).
  • We are committed to building and maintaining an inclusive and diverse workplace environment.
  • We are committed to supporting families and we have a company parental leave scheme.
  • We celebrate our employees success with a variety of awards, including Employee of the Year and Values Recognition Programs.
  • We invest in our employees development by offering ongoing education and training, along with career progression opportunities.
  • We also offer a range of support programs via our EAP provider, available to all staff and their immediate family members.

About the role


Reporting to the General Manager, you will be responsible for providing executive level administration, support and coordination requiring discretion, confidentiality and detailed knowledge of the organisation's operations, procedures and people.


Duties include but are not limited to
***- Provide comprehensive executive level administration, support and coordination to ensure efficient day to day operations.

  • Collaborate with the leadership team to complete projects and tasks in line with strategic goals and deadlines.
  • Compile and revise presentations, reports, letters, proposals and other necessary documentation.
  • Manage records, filing systems, and databases accurately and efficiently.
  • Handle travel bookings (including visa's, flights, car hire, accommodation and restaurant reservations) ensuring arrangements are made promptly and costeffectively.
  • Coordinate logistics for internal and external events and meetings, ensuring everything runs smoothly.
  • Collaborate with teams to promote crossdepartment problem solving and rapport building.
  • Proactively manage workflows, including diary and inbox management, for effective communication.
  • Oversee daytoday operations and budget management for the Rochedale office.
  • Process invoices and purchase orders.
  • Collaborate with fellow Executive Assistants for consistent support organisation wide.
  • Undertake additional duties as required by the General Manager.

Success Requirements
***- Previous experience supporting a senior leadership team in a deadline-driven environment.

  • Proficient in Microsoft Office suite and technology.
  • Proven experience using an ERP system (JDE or similar).
  • Proactive and resultsdriven with strong initiative and sound judgement.
  • Excellent interpersonal and written communication skills, including drafting formal correspondence and building effective relationships with stakeholders.
  • Skilled at relationship building and influencing to achieve desired outcomes.
  • High accuracy and attention to detail.
  • Solutionsfocused problem solver with the ability to identify, evaluate, and implement alternatives.

Who we are


Brickworks is one of the Australia's largest and most diverse building material manufacturers, housing some of Australia's best-known building material brands.


  • With a broad product portfolio including clay bricks & pavers, concrete masonry blocks, retaining wall systems, stone, roof tiles, and timber battens; Brickworks operates manufacturing and sales facilities across Australia and North America, being uniquely placed to service the demands of the building industry.
  • Part of the Brickworks Group, Austral Bricks is Australia's largest, bestknown and most efficient clay brick and paver manufacturer. Founded in 1908 Austral Bricks has a wellestablished national presence with manufacturing and sales facilities in every state. It has long been at the forefront of product innovation and efficient, sustainable production. The introduction of robotic brick handling equipment and the ongoing pursuit of energy and resource efficiencies has enabled Austral Bricks to maintain its competitive edge.
    How to Apply
You will need to be an Australian or New Zealand citizen or Australian permanent resident to apply.
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