Personal Assistant

2 weeks ago

Melbourne City Centre, Victoria, Australia Moore Stephens Full time

Melbourne CBD:

Service/Department:

Audit & Assurance:

Sector:

Accounting:

Job type:

Permanent - Full Time:

Description:

Personal Assistant - Audit and Assurance

As a Personal Assistant at Moore Australia (VIC), your Directors and team will look to you for support from an administrative and operational level.

This role will see you supporting the Directors and the team in our Audit and Assurance division.

You will be the go-to person for high-level administrative support for the Directors and the team, coordinating a wide range of incoming and outgoing communication and documentation to both internal and external stakeholders.

We are looking for someone with a positive, can-do attitude, with previous personal assistant experience in a professional services environment, who is excellent at multi-tasking, shows great initiative and has high attention to detail.


The role will include, but not limited to:

  • Building strong relationships with the Audit and Assurance Directors and provide them with executive support
  • Working in conjunction with the Audit Virtual Assistant for team administrative tasks.
  • Proactively plan and coordinate meetings
  • Preparation and drafting of documents, e.g. client proposals, engagement letters
  • Organising team events/functions
  • Assisting with project work
  • Monthly client billing
  • Assist and attend internal and client events as required
  • Assisting the Firm Risk Manager with administrative tasks
  • Proven Personal Assistant experience, ideally within the professional services industry
  • Be proactive and takes initiative
  • Exceptional written and verbal communication skills
  • The ability to build and maintain relationships, trust, and rapport quickly
  • Sound knowledge of Microsoft Office Suite, especially PowerPoint skills
  • High attention to detail
  • Ability to multitask and prioritise work effectively
  • Cando attitude and willingness to learn
Moore Australia (VIC) is a member of the Moore Australia network and Moore Global network. We have 160 team members and 22 Directors across four locations.

We are on an exciting growth path that will deliver on our mission by helping our clients thrive by providing a full service offering across 12 service lines.


  • Some benefits of working with us include:
  • High employee engagement with an active social club and other fun activities
  • Working with great team members and approachable Directors who support your career
  • Salary benchmarking and annual salary reviews
  • Paid parental leave program
  • Financial support for education
  • Structured career plans with progressive Learning and Development initiatives including National Conferences and Programs
  • Health and Wellbeing focus and Employee Assistance Program (EAP)
  • Access to an established global network that values collaboration
  • Referral bonus programs

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