Officer, Events

2 weeks ago

Melbourne, Victoria, Australia Deakin University Full time

Job no: 539112

Work type:
Full-time

Location:
Flexible, Geelong - Waurn Ponds, Melbourne - Burwood

Categories:
Marketing and Communications, Hospitality, Customer Service

  • Flexible location
  • Fulltime and Continuing
  • HEW 5 $74,148 $83, % Superannuation


Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus.

We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

This position is in Commercial Events and sits within the broader Venues and Events team.


The Commercial Events team is responsible for fee-for-service conferences, professional event support across other areas of the university and external hire of university facilities.


Your key responsibilities will include:

  • Project management and delivery of lowmedium risk events as directed by the Manager, Events in accordance with the annual corporate and commercial events calendar (including contracting venue/suppliers, undertaking risk assessments and contractor inductions, operational requirements, and liaising with highlevel visitors).
  • Ensuring compliance with University policies, contractual obligations and legal requirements such as the Liquor Licensing Act, Food Safety Act and Occupational Health and Safety Act) undertaking risk assessments and contractor inductions.
  • Assisting in the administration and operational duties associated with commercial venue hire at Deakin University's facilities.
  • Providing support and advice in the coordination of fee for service events including conferencing and faculty/divisional events, working with the Manager, Events and relevant stakeholders.
  • Providing advice and guidance to other areas of the University in relation to University protocol, policies, procedures and logístical requirements for managing and delivering internal and external events, ensuring the University's brand and profiling objectives are maintained.
  • Any other duties as directed, commensurate with the scope and classification of the position.

To be successful, you'll have:

  • An undergraduate qualification in event management/public relations/marketing or related field, or a combination of relevant experience and knowledge, education and/or training in event management.
  • Demonstrated highlevel organisational, event/project, administration, and time management skills.
  • Demonstrated highlevel of skills and professionalism (including accuracy and formatting) in documentation development.
  • Exceptional interpersonal communication skills (written and verbal) including negotiation, presentation and customer relationship building skills.
  • Proven ability to work independently, and collaboratively under the guidance of the Manager, Events to achieve project timelines and objectives.
  • Experience working with online event management tools and/or a CRM database.
  • Experience working with online web interfaces and web management.

Applications for this position close on the 29th of May, 2023.

  • Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend thirdparty sites to undertake University activities will also be required to comply with any other directions or requirements in place at the thirdparty location._

SPECIAL REQUIREMENTS

  • Regular work outside business hours is required (e.g., work at evening or weekend events as required).
  • Drivers Licence.
  • Working with Children Check.
  • Travel to other campuses of the University as required.

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

Are You Ready?
Deakin is a Victorian university with a global impact.

We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.


We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers.

We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.


Advertised: 15 May 2023 AUS Eastern Standard Time

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