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Executive Assistant

4 months ago

Welshpool, Australia Aurizon Full time

Job Number:

Work type:

  • Permanent
  • Full Time

Location:

  • Welshpool

Categories:

  • Administration / Office Support

Location:

Welshpool, WA

Remuneration/Benefit:
Attractive Salary Package and Employment Conditions

  • Join Australia's Largest Rail Freight Operator with National Footprint
  • Contribute to Aurizon's Supportive and Inclusive Team Culture
  • Become a part of the Exciting Growth within Bulk Business Portfolio

About the role:

As Executive Assistant to Aurizon's Group Executive Bulk you will be providing a high level of confidential, effective, and efficient support, including administrative and other tasks, to the Executive office and specialised area of support.


  • Anticipate the needs of the Executive in planning and undertaking tasks and office management activities.
  • Provide confidential and timely administrative assistance to the Executive which may include reporting, word processing, spreadsheets, flowcharts and presentation preparation and distribution.
  • Liaise between the Board, Executives, Business Leaders, Union Officials, Senior Government Officials and members of the public to ensure the efficient operation of the Executive.
  • Diary management which may include coordinating and allocating appointments, arranging conferences and meetings, travel and accommodation arrangements, screen visitors and telephone enquiries to allow the Executive to effectively carry out their role.
  • Provide administrative support at meetings and conferences which may include preparing minutes, agendas and action lists and liaising with Executive and Management as required.
  • Advise the Executives of issues requiring their attention and take follow up action to ensure the successful completion of tasks (including preparation of routine responses).
  • Establish and maintain office management systems by prioritising and distributing correspondence and monitoring outcomes and actions when required.
  • Undertake other duties as requested and coordinate unit business activities when required.
This is not an exhaustive list of position responsibilities. Specific duties may very over time.

About You:

  • Minimum 5 years administrative experience.
  • Previous experience supporting Executive or Senior Leaders.
  • High level of organisational and time management skills with a strong capacity to work under pressure, multitask and manage matters of a confidential and sensitive nature within tight deadlines.
  • High level of written, oral and interpersonal communication, influencing and negotiation skills.
  • High level of project management, problem solving, analytical, research and decisionmaking skills.
  • Demonstrated ability to work independently and collaboratively as part of a team.
  • Is proactive and patient with stakeholders and demonstrates high ethical standards, integrity, and commitment to all business and commercial dealings.
  • High knowledge of HR management, budgetary and financial processes, IT, safety, legal compliance, business planning and asset control.
  • High level of knowledge of correspondence, submission proforma and procedures within protocols, structures, and operations.
  • Experience supporting Board or Committees

What we can offer you:
At Aurizon, we support the development and growth of our employees to reach their full potential.

With a National portfolio of operations, we offer a diverse and inclusive environment with long term and exciting career opportunities.


At Aurizon we believe in connection
It is our ability to connect that strengthens communities, industries and builds economies. It helps to embrace diversity in our workplace and that is the experience we want for everyone. We are building a culture where everyone is seen, heard and valued, because of their diversity. We value inclusion throughout the whole company and encourage you to apply.

About Aurizon
Aurizon is Australia's largest rail freight operator and a top 100 ASX company.

Each year, we transport more than 250 million tonnes of Australian commodities, connecting miners, primary producers, and industry with international and domestic markets.


We strive for a diverse, collaborative, creative and a high-performance culture that celebrates the contribution of every employee and provide opportunities for career development in a dynamic work environment.


Contact us on for a confidential discussion of your interest in this exciting opportunity.

Advertised: 10 May 2023 W. Australia Standard Time

Applications close: 21 May 2023 W. Australia Standard Time