HR Project Coordinator

1 week ago

Parramatta, New South Wales, Australia NSW Department of Communities and Justice Full time

Division:
Corporate Services- Location: Parramatta, NSW, AU, 2150- Req ID: 63799
HR Project Coordinator

Corrective Services NSW

Location:
Parramatta CBD (Flexible Working Arrangements)

Employment type:
Ongoing, Full-time position

Salary:
Clerk 7/8, $106,025 pa to $117,363 plus employers' contribution to superannuation and annual leave loading

Your role


The HR Project Coordinator is a newly created position within the Corporate Services division, supporting the Corrective Services HR Business Partnering Team.

The primary purpose of the role is to perform project management and administrative activities that support and contribute to the development and delivery of a range of projects in line with established objectives.

You lead a team, overseeing the provision of administrative and support services to facilitate the delivery of business operations to agreed standards

What you'll do
As a HR Project Coordinator you will report directly to the Director - HR Business Partnering (Corrective Services) where you will:

  • Provide a range of project management and support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation, and implementing and monitoring project plans, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope, in line with established agency project management methodology
  • Prepare and maintain project documentation for reporting, monitoring and evaluation purposes to ensure accessibility of quality information and contribute to the achievement of project outcomes
  • Communicate with key stakeholders and coordinate working groups, committees, and consultations to facilitate exchange of information and support project completion in line with project plans
  • Oversee and coordinate the delivery of administrative and support services by the administrative service staff to ensure the business needs of the team/unit are met
  • Monitor and address complex and/or sensitive enquiries and issues, including those that are escalated, to ensure the timely and effective resolutions of issues
  • Develop, implement, review, and update administrative systems, processes and policies to ensure compliance with agency standards, policies and procedures
  • Manage and coordinate the collection and collation of information, prepare reports on business unit performance, and make recommendations to improve efficiency, cost management and service delivery
  • Maintain a strong sense of professionalism and personal development with an emphasis on quality and client orientated service and delivery of results to ensure optimal service delivery.
  • Prepare, coordinate, and review high level communication including submissions, briefing notes and correspondence, to respond to issues and enquiries
You'll be working in a highly communicative environment that expects collaboration and teamwork, while also working autonomously on tasks.

What we're looking for

  • A dynamic individual with proven judgment providing highlevel administrative and client service.
  • Someone who has an attention to detail with the ability to assess and prioritise work, escalating as required, to ensure your function is carried out in a timely and efficient way.
  • Someone who can delegate, support, and manage a small team of staff in a fastpaced environment, ensuring that tasks and projects remain on track, and tight deadlines are met.
  • Someone who can work autonomously, with strong written and verbal communication skills.
  • Someone who can prepare reports, analysis, briefings, and other forms of written advice in final form with mínimal input required from the executive.
Download the role description.

We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.

We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.

We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?


Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).


Applications close Sunday, 26 November 2023 at 11:59 pm AEDT.

Got a question?
Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds.

This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.


To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

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