Defence Service Administrator

1 week ago

Kings Park, Australia Penske Full time

Your new opportunity:


As a
Defence Service Administrator, you'll play a central role in ensuring the seamless back-end administration for the Defence Team.

You'll handle all aspects of administration from ordering & processing Pos to undertaking quality assurance audits.

This is an excellent opportunity for someone with a couple of years of admin experience who wants to learn, grow, and develop with a fantastic company.


In this role you will:

  • Collate daily time sheets, leave forms and maintain the defence calendar.
  • Order & process all purchase orders including reconciling PO to jobs.
  • Updating weekly onsite schedules and workshop rotable schedule.
  • Manage security passes and defence documentation.
  • Track project hours and liaise with branch administrator and project manager regarding monthly job closures.
  • Liaise with both workshop and field service leading hands to provide defence programs group with required amendments.
  • Compile job folders for upcoming projects and URDEFs (urgent defects) with Inspection Test Plans, JSAs and work instructions.
  • Assist with quoting where required.
  • Ensure internal filing and archiving is maintained to the highest manner.

About you:

  • Have 3 or more years of administrative experience with great computer skills.
  • Some experience within a customer service environment
  • Proficient working knowledge of Microsoft Office Suite, particularly Excel, Word & Outlook.
  • Alignment with Penske values of Ownership, Passion, Teamwork, Integrity, and Care.

Added benefits:

  • More than 20 sites across Australia & New Zealand.
  • Flexible work arrangements.


 Penske Power-Up Day
  • An additional paid day off for all permanent employees.
  • Refer a friend and we'll pay you $4,000 for Diesel Technicians, Service and Parts Advisors & $1,000 for all other roles (conditions apply).
  • Commitment to career development and progression.
  • Commitment to providing the highest levels of safety, technical and leadership training.
  • Reward and Recognition Programs.
  • Employee Assistance Program.
  • Family Friendly benefits.
  • Access to discounted travel, health insurance & motor vehicle leasing options.

About Penske:


With over 1,300 employees across Australia and New Zealand,
Penske is an iconic brand in both the business and racing worlds and a Fortune 500 company with a global presence.

Operating across some of the most dynamic on and off-highway markets in the country, including road transport, energy solutions, mining, rail, defence and commercial marine and the leading distributor of premium power systems solutions.

**Be ambitious. We are.

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