Executive Support Officer

2 weeks ago

Melbourne, Victoria, Australia Becks Wiggins Stokes Recruitment Full time

Location- Victoria, Melbourne, Melbourne CBD & Inner Suburbs- Job type- Temporary- Discipline- Administration Support Recruitment- Reference Full-time, temporary role with the potential to become permanent for the right person.


  • Terrific CBD location.
  • Hybrid working arrangement, providing flexibility.
  • Diverse and challenging role, offering varied responsibilities.
  • Fantastic opportunity to delve deep and showcase your skills and abilities.

About the Role:

Our client, a large membership-based organisation located in Melbourne's CBD, is seeking an experienced Administrator to join their team.

Here, you will play a critical role in providing high-level executive and administrative support to the Office of the President and CEO.

This is a temporary position with the potential to become permanent for the right person.

What's on Offer:

  • Flexible working options hybrid
  • Excellent CBD location with public transport at the doorstep as well as plenty of nearby cafes, restaurants and shopping
  • Work with a highly respected and longestablished organisation
  • Diverse and challenging role, fantastic opportunity to expand your skill set
  • Friendly and professional work environment

Key Responsibilities:

  • Review and prioritise incoming enquiries and preparing responses for review.
  • Prepare highquality correspondence, reports, documents, and presentations.
  • Prepare meeting agendas, coordinating the recording of meeting minutes and actions.
  • Efficiently schedule and plan various meetings, forums and events; managing travel arrangements and catering and provide administrative support.
  • Provide executive support cover for the EA to the CEO, as required.

Ideally You'll Have:

  • Minimum of 3 years' experience providing executive level administrative assistance
  • Excellent interpersonal communication and writing skills, including detailed minutetaking.
  • Experience working with, and a solid understanding of Committees and/or Boards is desirable.
  • Strong time management and planning skills, with the ability to work under tight timelines.
  • Sound judgment, professionalism and the ability to maintain confidentiality.
  • Strong attention to detail, flexibility and a proactive attitude.
  • Ability to take responsibility for planning and supporting multidisciplined workgroups.
  • Confidence in dealing with senior executives, committee members, and external stakeholders.
  • Initiative and the ability to work independently with limited supervision.
  • Experience working in healthcare, education or in a membershipbased organisation will be advantageous.

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