Executive Support Officer

2 weeks ago

Melbourne, Victoria, Australia The Royal Australian and New Zealand College of Psychiatrists Full time
Full Time, Permanent

  • Melbourne, CBD (hybrid working)
  • Great benefits and work flexibility, including a monthly Rostered Day Off (RDO)
  • Salary range: $70,000 to $90,000 total remuneration package including super.

About Us


The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the principal organisation representing the medical specialty of psychiatry in Australia and New Zealand.

A leader in the mental health sector, the College works to prepare medical specialists in the field of psychiatry, support and enhance clinical practice, advocate for people affected by mental illness and advise governments on mental health care.


Position overview

Key responsibilities:

  • Review and prioritise incoming enquiries, preparing responses for review by the CEO, President or Legal Officer.
  • Prepare highquality correspondence, reports, documents, and presentations.
  • Prepare meeting agendas, coordinating the recording of meeting minutes and actions.
  • Efficiently schedule and plan various meetings, forums, and events, managing travel arrangements and catering as needed.
  • Provide executive support to the RANZCP President-Elect, as required.
  • Foster effective communication between the Office of the CEO, President, Board, College members, stakeholders, collaborators, and staff.
  • Continuously improve administrative systems, correspondence management processes, and templates.
  • Step in to provide executive support cover for the EA to the CEO during periods of leave.
  • Undertake other duties as required by the CEO and EA to the CEO.

Qualifications and experience

  • A minimum of 3 years' experience providing administrative assistance and support to an Executive Director or General Manager, or Committees.
  • Qualifications and/or equivalent experience in business administration or education is desirable.
  • Experience working with, and a solid understanding of, Committees and/or Boards, and membership organisations is desirable.
  • Experience in a wide range of administrative tasks, including arranging meetings and events, liaising with varied catering companies, meeting venues and hotels is desirable.
-
Eligibility Requirement: Applicants must be either an Australian citizen, permanent resident, or a New Zealand citizen.

What can we offer?

  • Monthly RDO
  • Excellent worklife balance
  • Hybrid working
  • Convenient CBD head office location
  • Training and development opportunities.

How to apply

Applications close at 5pm on Thursday, 22 February 2024.


RANZCP is an Equal Opportunity Employer that is committed to inclusion and diversity and promotes a workplace that welcomes and includes the unique contributions of all people.

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