Executive Support Officer

2 weeks ago

Sydney, New South Wales, Australia Talent International Full time

australia sydney contract au$ au$56.36 per hour
Talent International is currently recruiting for an
Executive Support Officer to work for an
NSW Government client based in
Sydney.

The position is a
3-month contract role with the possibility of being extended and are paying
$ $56.36 / hour + Super.


***
7 hours a day / 35 hours a week

Employment: 3 days per week, coverage is needed Tuesday to Thursday in the office
***
Primary purpose of the role


The Executive Support Officer is a 3 day a week part-time temporary role that is responsible for providing support services that facilitate the Finance and Operations department, including office administration tasks, diary management, meeting scheduling, on site front reception support as required and facilitates the timely payment of invoices for the department.

***
Key accountabilities

  • Assess and prioritise requests and enquiries to facilitate the optimal functioning of the finance & operations team
  • Manage diary appointments, records and correspondence, arrangements, and schedule and support meetings to facilitate the effective management of team
  • Support and facilitate organization of events such as internal workshops and team building functions
  • Maintain and update administrative practices, systems and procedures to support the efficient operation of the finance and operations team
  • Provide financial support including setting up new suppliers, processing purchase orders and invoices to support efficient financial and procurement processes
  • Provide onsite front of house reception support on an adhoc basis so there is always appropriate cover for the agency
  • Respond to general requests and queries, organize and schedule requirements that are required from the finance and operations team eg: Board actions, papers

Key challenges

  • Balancing competing priorities and stakeholder demands, delivering work professionally and efficiently whilst maintaining a highquality customer service ethic that meets business needs.
  • Driving and supporting the broader team to deliver outcomes and proactively identifying opportunities to assist the team to ensure program deadlines are met.
  • Escalate issues, provide updates and receive instructions
  • Receive direction on priorities
  • Provide advice on business support initiatives and relevant procedures and guidelines

Stakeholders / Staff and Team

  • Develop and maintain effective working relationships and partnerships to achieve their optimal contribution and engagement.
  • Provide advice on administration support initiatives and relevant procedures and guidelines
  • Work collaboratively to achieve outcomes

External Vendors/Service Providers and Consultants

  • Communicate needs, facilitate business transactions and resolve issues

Role dimensions

Decision making


The Executive Support Officer reports into the Chief Financial and Operating Officer and defers to that role for escalation of issues beyond the day-to-day management of tasks.

The role operates with some autonomy within the context of agreed priorities and contributes to continuous improvement initiatives.

***
Essential requirements

  • Demonstrated experience in providing administrative support services with a high attention to detail
  • Demonstrated ability to exercise discretion and maintain confidentiality on sensitive issues.
  • Ability to work onsite from Tuesday to Thursday each week.

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