Project Officers, APS Level 5, Grants Capability and Workforce

• Canberra, Sydney, Brisbane, Adelaide, Melbourne, Perth and Hobart
• Applications close 26/06/2024

About the Department

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government's economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people's lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia's future.

Please see the APSC's APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

The Business Grants Hub is responsible for design and management of grant programs on behalf of 10 other Commonwealth departments, managing over $7b in government's investment in Australian businesses.

Grants play a critical role in:

• supporting growth in businesses and industries
• fostering research and innovation
• strengthening communities
• helping the environment
• providing emergency relief

In addition to grant program management, the division encompasses enabling functions that provide a comprehensive support model for grant delivery. These broadly include development and management of our Customer and Grant Management systems, delivery of training and professional development initiatives, workforce planning as well as delivery of continuous improvement projects.

It is a dynamic division of over 350 people, all our teams are geographically dispersed with staff located all around Australia

The Grants Capability and Workforce team plays a pivotal role within the division, overseeing a diverse range of functions aimed at fortifying the division's operational backbone. These encompass:

• management of divisional workforce planning capabilities
• maintenance of required staffing levels through varied surge options and recruitment processes
• delivery of training and professional development initiatives to meet divisional capability needs
• management of contracts for Third Party service providers
• delivery of induction programs and initiatives to better support culture and people in our division.

The opportunity

We are seeking enthusiastic and highly motivated applicants across multiple roles in the Grants Capability and Workforce team. Please specify the area that best aligns with your interests, skills and experiences in your application.

Workforce Planning and Scheduling

Responsible for analyses, forecasts, and planning workforce supply and demand for the grant delivery teams in the division and determines best solutions for change. We manage workforce related data sets and respond to requests for data, information and strategic advice on a range of workforce planning matters.

Grants Training

Responsible for training and educating our staff on bespoke grants software, processes, and business skill sets, to meet the strategic goals of the department. We work closely across grants delivery and enabling areas of the department to communicate and embed standard practices into day-to-day operations.

People Engagement

Oversees management of recruitment, mobility, and people engagement processes for the division, including assisting with the onboarding and induction process of new starters. We liaise with stakeholders across the department and provide information to our division on people-related matters. We drive the development, implementation and promotion of culture and well-being initiatives.

Our ideal candidate

Our ideal candidates are highly motivated individuals who are interested in becoming an integral part of the team and can demonstrate:

• A high level of interpersonal, written and verbal communication skills, including the ability to tailor and adapt messages to target audiences.
• Strong stakeholder engagement and relationship building skills.
• Sound judgement and ability to make decisions supported by evidence.
• Great attention to detail and proven ability to proactively manage workloads to deliver quality and timely outcomes.
• Excellent IT skills, including proven ability to proficiently use Microsoft Office products, and to analyse datasets from disparate sources.

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people, and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.

What you will do

Irrespective of the section you work in, as an APS5 Project Officer in the Grants Capability and Workforce team you will work under limited direction and perform the following key duties:

• Assist with development and implementation of initiatives and delivery of projects within your area of responsibility.
• Undertake and manage moderately complex projects and BaU activities under the direction of Supervisor, providing regular progress updates and ensure quality and timely outputs.
• Compose a range of written content, develop artefacts, templates and guides tailored to specific audiences.
• Respond to enquiries, coordinate requests and escalate complex issues in a timely manner.
• Develop and manage relationships with internal stakeholders across the department to obtain information, data and advice to support resolution of issues.
• Conduct research and analysis and prepare reports to inform strategic decisions.
• Provide record management and administrative support.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

We welcome applications from all over Australia and flexible working arrangements will be discussed with the successful applicants. However, you may need to be able to get to one of our State office locations in Canberra, Brisbane, Adelaide, Hobart, Melbourne, Perth or Sydney to attend to IT matters, induction activities, such as face-to-face training, and for ongoing team planning and development opportunities.

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact or if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information regarding this opportunity, please contact Daria Lonsdale via email on