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Portfolio Administrator

3 months ago

Melbourne, Victoria, Australia McMillan Shakespeare Full time

The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services.

From our origins in 1988 when we created Australia's salary packaging industry to today, MMS has a proud history of innovation and exceptional service.


Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

The Portfolio Administrator provides high level project support, administration and reporting to the Strategic Projects Office (SPO) team.

This includes managing and coordinating project processes from concept to completion, developing a range of portfolio reports and analytics, and liaising with internal and external stakeholders on behalf of the team to support the effective delivery of our project portfolio.


Key Responsibilities:

  • Provide administrative support and coordination to the SPO team including maintaining the Strategic Project Management tool, generating reports and insights on portfolio progress, scheduling meetings, managing project documentation, and team communications.
  • Proactively engage and support the business and IT stakeholders to plan the resourcing required for prioritised initiatives.
  • Assist stakeholders in resolving risks or blockers with their initiatives.
  • Assist with preparation of project and portfolio reports on a monthly basis
  • Provide training and support to users on a project tracking tool
  • Create and update project framework deliverables for use across SPO
  • Monitor the SPO RAID (Risk Action Issues Decisions) log for followup actions as required.
  • Other administrative / support tasks as directed.

You will bring:

  • Minimum 3 years' experience in a similar role
  • Understanding of project / portfolio office functions and disciplines
  • Excel (intermediate to advanced)
  • Knowledge of Sharepoint and ServiceNow desirable but not essential

What we can offer you:

  • Our strong peoplefirst culture
  • Flexible/hybrid working to enhance your work/life balance
  • Novated lease benefits and discounts 12 weeks Paid Parental leave and access to our Parents Portal
  • Exempt Employee Share Plan
  • Paid Income Protection Insurance under MMSG default Super plan
  • Access to a broad range of learning and development programs
  • Career break and volunteering leave
  • Access to Employee Assistance Program and annual Flu vaccination
  • Lifestyle Rewards program


As an employer who embraces Diversity, Equity & Inclusion, we hold a collective commitment to foster an environment where all differences are valued and respected.

We encourage Aboriginal and Torres Strait Islander people, individuals from all backgrounds, including those caring for and living with disability to apply.