Administration Officer

2 weeks ago

Footscray, Victoria, Australia Victoria University Full time
Work in a high performing and motivated team

  • Showcase your exceptional organisational and communication skills
  • The position is located at our Footscray Park Campus.

About Us:

At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028.

Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan :
Start well, finish brilliantly.

One of the drivers "Thriving place to Study and Work" will enable us to continue to create places that our students and staff love to belong and feel immense pride.


About the Role:


Passionate about supporting impactful programs and engaging events? Join a dynamic team dedicated to shaping the future of the College of Sport, Health and Engineering.

We offer an exciting opportunity to provide vital administrative support, ensuring smooth course accreditations and supporting the facilitation of unforgettable university events.


This is a full-time position at a HEP 5, $71,012 - $81, % superannuation, classification working 36.75 hours per week over a continuing contract period.

An example of your responsibilities or duties you may perform will include:

  • Collaborate across teams, ensuring student-centric solutions and smooth operations.
  • Process requests accurately and efficiently, maintaining data integrity and streamlining processes.
  • Support strategic decisionmaking through insightful analysis, comprehensive recommendations, and identifying improvement opportunities.

About You:

We are looking for someone with demonstrated experience in;

  • Taking veracious minutes of meetings
  • Juggling competing tasks and meeting tight deadlines
  • Communicating (both written and oral) with and managing stakeholder enquiries and requests (both internally and externally) in a professional and timely manner
  • Flexibility and the ability to prioritise work, undertaking ad hoc tasks as required
  • Interpersonal attributes, where stakeholders and colleagues feel comfortable approaching you
  • Strong aptitude working with MS Office programs, and the willingness to learn new systems
  • Proven ability to exercise initiative, think strategically and creatively as well as adopt an active approach to problem solving
  • Knowledge of policy and legislative requirements associated with Higher Education
  • Willingness to undertake professional development

What We Offer:

How to Apply:

  • A cover letter,
  • Your curriculum vitae/resume,
  • Your responses to the Key Selection Criteria listed in the Position Description
  • Evidence of applicable qualifications, licences and registrations

Application Closing Date:
Tuesday, 27th of February :59pm AEDT)

Who Do You Contact?

Our Commitment to Protecting Country:

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country.

We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Victoria University (VU) is the University of the West.

For more than 100 years, Victoria University (VU) has offered accessible education to students in Melbourne's west and beyond.


We are one of Australia's few dual-sector universities, with currently over 40,000 enrolled vocational and higher education students studying across our campuses.


Our moral purpose is to provide vocational and higher education that transforms the lives of students and the communities we serve.

Our values are a living set of actions that underpin our moral purpose.

The VU Values are that we are always:

  • welcoming
- ethical
- shaping the future
- together.

This is the VU Way. We are always WEST.


At VU we believe diversity is a strength - the more diverse perspectives, identities, cultural backgrounds, ages and experience of our students and staff, the better our working environment, research and educational experience of our students.


With a culturally diverse population of students and staff from a wide range of backgrounds, we strive to foster a welcoming and inclusive environment where all students and staff are respected, valued and enabled to thrive.

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