Project Administrator

1 week ago

Williamtown, Australia BAE Systems Full time
Perform purposeful work of national significance

  • Perfect opportunity to join the Defence industry
  • Enjoy interesting work, variety, development and flexibility within a strong team culture


At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have an exciting opportunity to join us as a Project Administrator within our Aircraft, Training and Sustainment line of business with our team based at Williamtown NSW

What this opportunity will mean for you?

  • Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
  • World class career opportunities, as our biggest project is YOU Your success is our success
  • Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
  • Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
  • Being part of a workplace culture that is safe, inclusive and takes pride in their company values

Your new role:


As an F-35 Air Vehicle Support Services (AVSS) Administrator, you will be responsible for supporting the F-35 AVSS team in day to day administration tasks.

You will report into the F-35 AVSS Site Lead who is responsible for ensuring our AVSS workforce can support the Royal Australian Air Force with aircraft maintenance and operations.


In more specific terms you will:

  • Support AVSS staff with administrative queries
  • Process allowances and overtime and assist Finance with month end
  • Monitor rostering and log any upcoming changes
  • Schedule and book any travel/deployments
  • Utilise Outlook Calendar to organise and manage regular meetings
  • Provide assistance with the coordination of VIP and general visits for the Program including logistics of meeting rooms, presentations, listening forums, site access and catering as required
  • Organisation of domestic and international travel including flights, hotels, transfers, perdiem and visit requirements for the Program (excluding Chief/ Director's/ Lead Team), ensuring it is booked in line with Company policy
  • Purchasing of stationary/ office supplies as required
  • Filing, preparation, collation and distribution of documents/ correspondence for the Program as required
  • Assist in the collation of reports
  • Project Administrators to cover sick leave and annual leave when required to the Executive Assistant's within the Function/ Program
  • Raising purchasing orders, payment of invoices, reconciling credit cards
  • Supporting document management including team site administration
  • Escorting and supervising visitors within secured areas
  • Contribute to the efficiency of our business by providing timely support to members of the Program
  • Ad hoc tasks as required
About you

As an ideal applicant for this opportunity, you'll have:

  • Excellent communication skills required, both written and verbal
  • Team orientated with the ability to work with a variety of people
  • Motivated selfstarter with excellent time management skills
  • High attention to detail and willingness to learn
  • Organisational and problemsolving skills
  • An ability to liaise effectively with internal and external stakeholders
  • Experience working in Defence industry (desirable)
  • Computer literacy with knowledge of MS Suite along with SharePoint & Oracle (desirable)
  • Certificate in Administration desirable but not essential
We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.


Our culture:

You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda.

We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.

We are also proud to be recognised as an employer of choice for women by WORK180

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant.

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