Commercial Support Officer

1 week ago

Williamtown, Australia BAE Systems Full time
Perform purposeful work of national significance

  • Perfect opportunity to join the Defence industry
  • Enjoy interesting work, variety, development and flexibility within a strong team culture


At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have a rewarding opportunity to join us as a Commercial Support Officer within our Aircraft, Training and Sustainment line of business with our team based at Williamtown NSW.

You will be supporting our Commercial Function working on projects that support the sustainment and capability enhancement activities to the Australian Air Force F35 fleet.

Not only do you get to be part of this high profile strategic project, you can use this opportunity as a pathway into the Commercial business space to further your career.

If that's not enough, this position is open to either a 4 or 5 day work week
What this opportunity will mean for you?

  • Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
  • World class career opportunities, as our biggest project is YOU Your success is our success
  • Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
  • Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
  • Being part of a workplace culture that is safe, inclusive and takes pride in their company values

Your new role:


Using your strong administration skills gained from previously working in either legal or commercial area's you will be providing support to the Commercial function with activities and services to meet business needs.

This role reports into our Commercial Lead F35 who is responsible for overseeing the Commercial strategy and management under the program.


More specifically, you will:

  • Provide administration support to the Commercial team as required
  • Assist with setting up and attending regular meetings including taking clear and concise minutes that will need to be distributed in a timely manner
  • Assist in preparing bid proposal and contract documentation in line with the Life Cycle Management and the Request for Bid Approval process
  • Administer contracts in accordance with company procedures which will encompass liaison with customers on contractual matters and resolution of commercial issues, including:
  • Review customer communications and preparation of correspondence
  • Prepare and maintain contract documentation, records and internal reports
  • Prepare contract amendments and contract change proposals
  • Ensure that all order intakes are registered, invoices raised and payments received
  • Manage and track the implementation of procedures and controls within the specified area to ensure compliance with commercial policies
  • Manage and resolve customer queries and issues in areas of responsibility, escalating significant problems as appropriate
  • Support the Project Senior Commercial Officers with the administration of Import/Export requirements including but not necessarily limited to International Traffic in Arms Regulations (ITAR), Australian Customs and Defence Export Control Office (DECO) requirements for Projects Adopt clear understandings with suppliers of both technical and commercial issues to ensure that business arrangements minimise risk
  • Support procurement and supply chain colleagues in the preparation of subcontract terms and conditions as required
  • Work with internal and external legal advisors to ensure all contracts have the necessary legal input/governance, as required
About you

As an applicant for this opportunity, you'll have:

  • Demonstrated experience in commercial or legal administration function
  • Excellent attention to details with organization skills, together with a high degree of motivation, initiative and enthusiasm with a willingness to learn
  • Analytical and numeracy skills and a demonstrated ability to identify "exception" detail in documents and numerical reports, and provide proposed corrections
  • Welldeveloped selfmanagement skills and demonstrated ability to work under your own initiative to deliver outputs to time, quality and cost
  • A curious mindset and ability to integrate and extract information
  • Team orientation with a high level of written and oral communication skills including the ability to communicate with the Customer and staff at all levels and from a range of disciplines
We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.


Our culture:

You will be joining a culture that truly cares about your wellbeing. Diversity

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