Property Administration Officer

1 week ago

North Geelong, Victoria, Australia WorkSafe Victoria Full time

Property Administration Officer

  • $78,455 per annum + super
  • Full time, fixed term until 14 July 2025
  • WorkSafe Headquarters – Geelong (hybrid work model)

About the role

The Property Administration Officer is responsible for supporting the day-to-day management of Property related issues raised through the Staff Assist inbox or Facilities Response Centre online system, providing a high level of customer service to all business requirements in Property, Purchasing, Housekeeping & General Staff Enquiries across all WorkSafe Victoria sites.

The Property Administration Officer supports a wide range of service providers and stakeholders (both internal and external) to assist with matters in an efficient and effective manner whilst supporting the Property Coordinator and Property Manager in managing significant projects, tenders, lease and contract negotiations and system improvements.

The Property Administration Officer also supports a range of smaller scale projects and day to day Property operations.

Key accountabilities

  • Build effective working relationships with key internal and external stakeholders
  • Act as central point of contact for queries and scheduling advice for the Property team; provide timely updates, advice and works coordination to employees and a range of building trades, security and cleaning contractors on active work service requests
  • Support and co-ordinate small-scale office refurbishments, ensuring all contractors are inducted and that appropriate documentation and security procedures are in place before works begin
  • Accountable for capturing accurate and complete records for monthly financial accruals, and the review and audit of the usage of assets and resources
  • Any other reasonable and related duties as required to meet the ongoing needs of WorkSafe

Please click here to take a look at the Position Description provided for additional information on accountabilities for this role.

About you

We are looking for an enthusiastic and motivated individual who enjoys working as part of a team, and can work effectively in a high pressure environment, with changing and competing demands. You will also have;

  • Excellent time management and organisational skills, including the ability to meet set timeframes and prioritise work
  • Demonstrated experience providing administrative support in an environment of internal and external stakeholder pressures and ad-hoc tasks
  • Well-developed interpersonal skills, including good verbal and written communication, along with the ability to develop positive relationships
  • Experience in maintaining office support systems and procedures and the ability to suggest changes to improve effectiveness.
  • Demonstrated initiative, tact and judgement when working as part of a team or with limited guidance
  • Strong computer skills in Microsoft Office applications.
  • Experience in and knowledge of, contract and lease management and the aptitude to develop strong negotiation skills, particularly in relation to commercial lease & contract terms & conditions is desirable.

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What's next?

Applications close 11:00pm Friday 14th June. Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Talent Acquisition Specialist Bree Jackson via email

Our future

WorkSafe's Strategy has our core purpose front of mind – reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.

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