Executive Assistant to CEO Construction

2 weeks ago

Newcastle, New South Wales, Australia Eight Recruitment Full time
Be the right-hand person to the CEO of this incredible organisation.

  • Not for the faint hearted, this role is fast paced yet rewarding role.
  • Permanent Full Time Position | Carrington.


Are you a duck; smooth and calm on the surface but legs kicking away below the surface? We need an experienced Executive Assistant who can manage a little bit of crazy, but not bring any themselves.


Our client are the trailblazers in innovative civil construction solutions who continue to expand their project list with plenty of work in the pipelines.


As the EA to the Chief Executive Officer, you will be a jack of all trades and well a master of them all as well.

You keep things moving without breaking a sweat. (Think Donna from the show Suits kind of vibes).

On the Agenda:

  • Be one step ahead of the CEO, ensuring their day runs seamlessly.
  • Be an expert calendar manager and scheduler allowing for meetings, coffees, appointments, downtime, thinking time and time to get things done.
  • Take entrepreneurial ideas and put them into action or task them out to the team to ensure they happen or are followed up on.
  • Coordinate and administer team and management meetings including minuting and ensuring follow up.
  • Help simplify and streamline current administrative processes.
  • Take on administrative tasks around the office that will brighten people's day and help things get done when under any deadlines.
  • Be an action enabler
  • Help sort out any roadblocks so the CEO does not need to worry.
  • Bringing a big dose of fun and positive energy to add to the team spirit.

More About You:

  • A minimum of 4 Years Executive Assistant experience supporting C-Suite Leaders in a business.
  • Confident in Microsoft office suite products and functions as well as strong report writing skills.
  • Solution focused with a proactive attitude that loves making things happen (your daily mantra is "if there's a will there's a way").
  • Consider yourself a people person that has the gift of influence to ensure things get done. Mix this with likeability and you know you have helped build and establish trust with clients, team members and the Senior Leadership teams.
  • Have a natural of urgency but still appear calm under pressure.
  • You enjoy Structure and order it just makes more sense and we don't have time to just go with the flow (lets leave that to the waves down at Newcastle beach).
**So, What Now?

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